Nursery Administrator

4 weeks ago


Edinburgh, United Kingdom Saheliya's Play and Learn Centre Full time

**Around The World Nursery Administrator **Job Title **Around the World Nursery Administrator
**Job Hours** 15 hours per week - Monday to Thursday 9 am -12.45 pm

**Accountability** Nursery Manager

**Salary** £21,600 per annum pro-rata

**Purpose of the Job**

Providing effective administration to Around the World Nursery to ensure the smooth running of the nursery.

**Main Duties**
- Maintain, improve, and develop organisational administrative systems to ensure efficient running of the childcare service.
- To communicate face-to-face, in writing, online and via telephone with parents, colleagues and all stakeholders.
- To take bookings and maintain an up-to-date booking system.
- To produce and send accurate invoices, maintain transaction records, and manage petty cash systems and records as required.
- To maintain and update all database and paper files as necessary including updating and maintaining staff files, children’s attendance registers & waiting lists on a regular basis.
- To review and monitor occupancy levels to ensure they are maintained to maximum capacity
- To prepare financial and statistical reports on a monthly, quarterly and annual basis as required.
- To replenish consumable supplies and resources as required.
- To provide administrative support during recruitment processes and procedures.
- To manage premises including best practice health and safety, fire safety, maintenance and repair.
- To support service users and partner agencies with the administrative tasks required to help them access the childcare service.
- To manage the service’s online presence: updating website, social media, newsletters and information about the service on all online platforms.
- To organise and attend (where possible) parents meeting days and open days.
- Liaise with Early Years staff to maintain and develop ongoing effective systems within the nursery.
- Assist Saheliya clients fill out creche registration forms.
- Assist college tutors and students with completing creche funding forms.
- To perform any other duties as deemed necessary by the service manager.
- Uphold and promote the Saheliya and Around the World ethos to support the empowerment of BME women.
- Maintain high levels of confidentiality in all areas of work.
- Carry out any other appropriate duties that further the aims of Around the World Nursery.

**PERSON SPECIFICATION**

**Essential requirements**:

- *Female
- Robust organisational skills
- Experience of maintaining and developing a broad range of administrative systems.
- Ability to work efficiently and prioritise tasks
- Ability to work under pressure while keeping everything organized.
- A multitasker who can perform several duties at the same time and can meet the deadlines.
- Integrity and reliability
- Excellent written and spoken communication skills.
- Experience in Microsoft office including word, excel and database
- Experience of website management
- Fluent spoken and written English
- Commitment to equal opportunities and human rights
- Ability to maintain high levels of confidentiality
- Ability to work on own initiative and as part of a team.
- Willingness to take part in continuing professional development opportunities.

**Desirable requirements**:

- Experience of supporting and supervising volunteers
- Experience of administrative duties in a voluntary sector setting
- Knowledge of OSCR and the regulations and legal framework
- Experience of working in a mental well-being or therapeutic setting.
- Experience of working with vulnerable people
- Line-management experience
- Experience of social media
- Experience of website development
- An understanding of the voluntary and public sectors within Scotland
- An understanding of the policy context Saheliya works within

**Interviews Date: TBC**

or post to

Recruitment: Around the World Nursery, 125 McDonald Road, Edinburgh EH7 4NW

**CVs will not be accepted**

**Job Types**: Part-time, Permanent
Part-time hours: 15 per week

**Salary**: £21,600.00 per year

Ability to commute/relocate:

- Edinburgh: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 21/06/2023



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