Tender Coordinator Administrator

2 weeks ago


Southwark, United Kingdom Identity Full time

**Position Overview**:
This will be a versatile role in a fast-paced environment, and will also be responsible for supporting the broader team in all administration, researching, and gathering information for pitch responses alongside other department operations.

**Key Responsibilities and Accountabilities**:

- Carry out all administrative tasks including setting up pitch teams to a high standard and in a timely manner.
- Supporting the wider teams with any administration tasks
- Develop a deep understanding of tender portals, documentation required and pitch process to provide additional support to the Tender Coordinator in busy periods.
- Providing valuable input to improving department efficiencies and conduit between other departments.
- When required carry out research to support new business enquiries and pitches
- When required support across live projects
- Ensure meeting notes are completed and distributed within 24 hours of the meeting taking place with agreed actions and ownership outlined
- Have a thorough understanding of the public sector department’s objectives and support across all identified objectives to improve chances of success
- Collaborative and flexible working with all business areas, within the public sector department and the wider business. e.g procurement
- When required attend and at times take on actions from weekly, biweekly, and monthly internal meetings

**Other Duties**:
This list of duties is not exhaustive and other tasks and responsibilities of a reasonable nature may be required of the post holder.

Identity has an obligation under the Health and Safety at Work Act 1974 to provide safe and healthy working conditions. All employees are required to ensure that the Health and Safety procedures and processes are maintained in line with the Health and SafetyPolicy and must take responsible care for themselves and others at work and in the delivery of client live events

**Skills and Experience**:
**Essential**:

- Strong organisational and project management skills
- Strong communicator - excellent written and verbal skills
- Keenness to learn and support the many complexities of our department
- Previous experience in supporting internal teams to help deliver strategic objectives
- Ability to carry out tasks within set timeframes and individually
- Self-prioritise workload according to the business
- Strong attention to detail
- Commercial awareness
- Ability to collate gathered information and format it into a clear and concise document to present to the business
- Hands-on, can-do approach

**Desirable**:

- Intermediate or Advanced Excel training
- Events industry experience


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