Facilities Coordinator

**About the Role**

**Key Duties / Responsibilities**
- Onsite project management work and 3rd party suppliers
- Provide minor onsite repair, administrative and coordinative support to the
Facilities Management Team and support with external contacts as needed
- Coordinate Facilities activities, work direction, and support systems
- Be involved with Health and Safety, providing guidance and management onsite
- Maintain, and organize the department's central files, information, and filing
- Assist in the management of all contractors onsite to ensure they perform to the
required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required
- Ensure prompt and accurate management of purchase orders in the system
- Conduct regular audits, like fire safety audits, to ensure safety procedures on site
are in place and working
- Assist in carrying out safety procedures when needed including evacuation drills
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Involvement with new staff induction sessions
- Follow established escalation procedures and incident reporting procedures
- Meeting room setup
- Manual Handling: Ad-hoc tasks such as furniture moves, shelving builds, waste disposal

**Skills & Experience**

**Must Haves**
- Previous involvement in basic office facilities management (soft services).
- Previous involvement in minor building repairs, facilities, property management,
hospitality or related field
- Knowledgeable in health and safety requirements, critical facilities and vendor management.
- Proactive & professional approach to customer service
- An excellent communicator - both written and verbal communication including
strong computer skills (Word, Excel, PowerPoint, and Outlook)
- Accuracy when dealing with data input
- Able to work independently and take positive action to resolve issues on own
initiative
- Able to interact with the general client staff & vendors with ease
- Able to manage conflict and conflicting priorities

**Desirable**
- IOSH Cert (Managing people safely)
- NEBOSH (NGC / Fire Safety)
- Experience in conducting risk assessments
- Must have a car & full license

**Job Types**: Full-time, Permanent

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Newbury, Berkshire: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Facilities Maintenance: 5 years (required)

Work Location: One location

Application deadline: 10/02/2023
Expected start date: 27/02/2023