Receptionist

2 weeks ago

Ripon, United Kingdom Eccles Heddon Full time

This is a key role to act as a Joint Receptionist at our office in the centre of Ripon assisting callers to the office in person and on the telephone, dealing with incoming and outgoing post and deliveries and being a general problem solver for the firm.

**Job responsibilities**:
1. Answering the telephone and directing calls to the right person in the practice.

2. Dealing with callers in person to the office.

3. Taking identification documents from clients for the making of certified copies.

4. Opening, date stamping and scanning incoming post and ensuring that this is seen by a Partner before distribution.

5. Collecting, franking and delivering outgoing post to the post office and ensuring that outgoing post leaves the office on time each day.

6. Dealing with special and recorded delivery items.

7. Copy and audio typing of letters, file notes and conveyancing forms where requested by fee earners in the office.

8. Use of case management system to progress matters

9. Opening files and preparing client care documentation

10. Dealing with financial aspects of the files including drawing echits for money in and out as appropriate.

11. Keeping any files they work on tidy and in good order

12. Deal with the administration of the Wills, Deeds and Securities database including logging documents to be retained by the practice, logging outgoing documents and keeping the storage in good order.

13. Looking after the Meeting Room(s) including making sure they are not double-booked; supplying meetings with refreshments when requested and keeping rooms tidy throughout the day.

14. Acting pro-actively to ensure that the office runs smoothly including liaising where necessary with IT providers, telephone providers and printer/copier providers.

15. Any other tasks as reasonably delegated by the Practice Manager or within the practice including providing cover for secretaries and reception colleagues as and when necessary.

**Job Types**: Full-time, Temporary contract, Temp to perm

**Salary**: £10.50-£11.50 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

COVID-19 considerations:
All customers are politely requested to wear a face mask, sanitise hands and keep socially distanced.

Work Location: In person

Application deadline: 31/07/2023
Reference ID: Reception - Ripon - July 2023
Expected start date: 01/08/2023

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