Administrative Assistant

7 days ago


Cardigan, United Kingdom Coleg Sir Gar Full time

The post holder performs a vital role on the smooth running of the campuses and will have a close working relationship with other college staff.The Administrative Assistant will undertake a wide range of duties including general administration, reception and telephony, registry, estates and finance activities. A high level of professionalism, diplomacy and co-operation will be required for this position. The successful applicant should be suitably qualified and have relevant office experience.

**Key Responsibilities**
- Provide general administrative and word processing support as directed by the Campus Manager;
- Provide support to Faculty Managers and other College staff as agreed with the Campus Manager;
- Promote and deliver excellent standards of customer care service;
- Work closely with other support staff within the campus office, including caretakers;
- Perform financial functions relating to the collection of miscellaneous Campus income, issuing of petty cash, banking and completion of appropriate documentation;
- Perform Registry/Admissions functions to include giving advice and guidance to prospective and existing students, online enrolments including the taking of ID photographs;
- Undertake administrative duties for electronic time-tabling;
- Assist with compliance of examination procedures including on-line examinations;
- Collate and process all EMA documentation and activate payments weekly on the website;
- Assist with cost recovery courses, if required;
- Input data into various computerised record systems;
- Contact point for staff and students to report absences and report to relevant Faculties and Directorates;
- Process college vehicle bookings;
- Process internal room bookings;
- Provide support, when feasible, to the student transport administrative system;
- Provide a bilingual reception service for visitors, students and staff including receiving and distributing parcels;
- Sort and distribute campus mail

**Skills, Knowledge and Expertise**

**Essential Criteria**:

- Microsoft Office Word Processing Level 2
- Appropriate IT Qualifications
- GCSE English and Mathematics at minimum Grade C or O Level equivalent
- Relevant experience
- Good analytical skills
- High degree of self-motivation
- Diplomacy and tact
- Ability to produce work of high quality
- Ability to work under pressure
- Ability to maintain strict confidentiality
- Good interpersonal and communication skills
- Ability to display confidence and establish positive relationships
- Ability to plan, co-ordinate, implement and monitor quality and effectiveness of systems and procedures

**Desirable Criteria**:

- A good understanding of relevant issues in Further and Higher Education

**Welsh Language Requirements**:

- Welsh Oracy (Listening/Speaking) - **Level 3**:

- Welsh Literacy (Writing/Reading) - **Level 2**

**Job Types**: Full-time, Permanent

Pay: £23,151.00 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 10/05/2024



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