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Exams and Administration Assistant

4 months ago

Cardigan, United Kingdom Coleg Sir Gar Full time

Cardigan Campus
£21,029 per annum
Closing Date: 08/09/2023

The Examinations & Administration Assistant, in collaboration with the Examinations Officer, will be responsible for assisting with the administration of all aspects of examinations in accordance with the regulations of the Examining Bodies to ensure the day to day organisation and smooth running of the examination arrangements. The role will also include supporting the Campus Office and Reception function.

The post holder will be required to:

- Assist in the preparation of external examinations and sending notifications and reminders to staff and students as necessary
- Assist with planning and booking suitable rooms for courses and exams, including the coordination and training of the examination invigilators.
- Being present and available on the days when results are notified, and assist in the distribution of examination results and post-results data including the receipting, collating and distributing of Examination Board certificates.
- Maintain effective and efficient administration systems to support the campus office function.
- Maintain data confidentiality and the recording of accurate information and documentation about students on various college systems (including EBS, MAYTAS, CELCAT, etc.)
- Liaise with faculty staff with regard to the administration of Evening Classes and Short courses.
- Assist in the circulation of incoming information, logging important communications, ordering stationery and other materials.
- Maintain effective and secure systems of storage and retrieval for Examination Board materials, student information and associated campus office documentation in accordance with College policies and procedures.
- Answer and deal with enquiries from students, parents, members of staff, Examinations Boards and the public.
- Deputise for the Examinations Officer in their absence
----------------------------------------------------------------------------------------
- Campws Aberteifi
£21,029 y flwyddyn
Dyddiad Cau: 08/09/2023

Bydd y Cynorthwyydd Arholiadau a Gweinyddiaeth, mewn cydweithrediad â'r Swyddog Arholiadau, yn gyfrifol am gynorthwyo gyda gweinyddu pob agwedd ar arholiadau yn unol â rheoliadau'r Cyrff Arholi i sicrhau trefniadaeth o ddydd i ddydd a rhediad llyfn trefniadau arholiadau. Bydd y rôl hefyd yn cynnwys cefnogi swyddogaeth Swyddfa’r Campws a’r Dderbynfa.

Bydd yn ofynnol i ddeilydd y swydd:

- Gynorthwyo gyda’r gwaith o baratoi arholiadau allanol ac anfon hysbysiadau a nodiadau atgoffa at staff a myfyrwyr yn ôl yr angen
- Cynorthwyo gyda chynllunio a bwcio ystafelloedd addas ar gyfer cyrsiau ac arholiadau, gan gynnwys cydlynu a hyfforddi goruchwylwyr yr arholiadau.
- Bod yn bresennol ac ar gael ar y diwrnodau pan hysbysir y canlyniadau, a chynorthwyo i ddosbarthu canlyniadau arholiadau a data ôl-ganlyniadau gan gynnwys derbyn, coladu a dosbarthu tystysgrifau Byrddau Arholi.
- Cynnal systemau gweinyddu effeithiol ac effeithlon i gefnogi swyddogaeth swyddfa'r campws.
- Cynnal cyfrinachedd data a chofnodi gwybodaeth gywir a dogfennaeth am fyfyrwyr ar amrywiol systemau’r coleg (gan gynnwys EBS, MAYTAS, CELCAT, ac ati)
- Cysylltu â staff y gyfadran mewn perthynas â gweinyddu Dosbarthiadau Nos a Chyrsiau byr.
- Cynorthwyo i gylchredeg gwybodaeth sy'n dod i mewn, cofnodi cyfathrebiadau pwysig, archebu deunydd ysgrifennu a deunyddiau eraill.
- Cynnal systemau storio ac adalw effeithiol a diogel ar gyfer deunyddiau'r Byrddau Arholi, gwybodaeth myfyrwyr a dogfennaeth sy’n gysylltiedig â swyddfa’r campws yn unol â pholisïau a gweithdrefnau'r Coleg.
- Ateb ac ymdrin ag ymholiadau gan fyfyrwyr, rhieni, aelodau staff, Byrddau Arholi a'r cyhoedd.
- Dirprwyo ar ran y Swyddog Arholiadau yn ei absenoldeb

**Job Types**: Full-time, Permanent

**Salary**: £21,029.00 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 08/09/2023