Executive Assistant
3 weeks ago
Our client is looking for an Executive Assistant for a permanent position, located in Aberdeen
**ROLE**
To provide an efficient and confidential EA service primarily to the Group MD/CEO and COO, as well as the Executive Chairman and Investors as required.
**RESPONSIBILITIES**
**Main Tasks**
- Provide an efficient and confidential EA service to the Group MD/CEO on various important and sensitive functions.
- Ability to be pro-active, take ownership, react to challenges, problem solve and deal with matters on behalf of the Group MD/CEO where possible.
- Extensive Diary management for the Group MD/CEO, involving high level liaison with stakeholders, clients, employees. Decision making around meeting schedules, acceptance, planning and arranging meetings.
- Coordinating and booking meeting rooms, equipment and catering requirements (internal and externally)
- Preparation of all correspondence, reports, minutes, PowerPoint presentations and Board papers in an accurate and timely manner.
- Assessing and implementing processes to streamline and improve upon current practices.
- Diary Management including coordinating, organising and maintaining diaries, making appointments among varied time zones.
- Arranging, planning and coordinating customer service assignments, corporate hospitality and events.
- Co-ordinate with employees covering reception rota, ensuring that adequate cover is maintained at all times.
- High level of regular travel arrangements, accommodation and visas (as applicable) for Group MD/CEO, COO, Executive Chairman and Board Members. Preparing detailed itineraries, and proactively planning ahead for, and reacting to, changes.
- Handle confidential information in a professional manner.
- Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc to ensure administration tasks are completed in an effective and efficient manner, including producing general correspondence and maintaining files.
- Preparing ad-hoc monthly reporting for Management as required.
- Act as the Group MD/CEO’s representative and ambassador to external stakeholders as directed. Proactively understand who they are, which are priority contacts and build strong relations both with peers and executives.
- Ensure the Group MD/CEO is adequately prepared ahead of internal and external meetings.
- Oversee the day-to-day running of the office, screening phone calls, enquiries and requests, and handling them when appropriate.
- Attending meetings, taking minutes and tracking actions.
- Raising Purchase Orders for management related activities.
- Credit card reconciliation / expenses / invoices.
- Any other duties as required
**REQUIREMENTS**
- Proven experience as Executive Assistant or similar.
- Knowledge of office procedures.
- Solid experience of office management systems including Word, Outlook, Powerpoint and Excel. Previous experience using SAP preferred.
- Strong communication and interpersonal skills.
- Experience in exercising discretion and confidentiality with sensitive Company information.
- Excellent organisational skills with an ability to think proactively and prioritise work.
- Ability to work on own initiative and under pressure is essential.
**Job Types**: Full-time, Permanent
Work remotely:
- No
-
Executive Assistant
7 months ago
Aberdeen, United Kingdom Aberdeen Performing Arts Full timeWe are looking for an experienced Executive Assistant to join our team, to provide comprehensive support to the Chief Executive and Directors at Aberdeen Performing Arts. Based primarily at His Majestys Theatre, and working across the Music Hall and the Lemon Tree as required, this role is pivotal in facilitating the executive management and operational...
-
Executive Assistant
7 months ago
Aberdeen, United Kingdom Blue Arrow Full timeOur client, is looking for an Executive Assistant on a full time, contract basis, based in Aberdeen. The contract will be for six months. Although the job title is Executive Officer, this role may not be comparable to other areas of the SG or Government agencies, and requires an experienced administrator who will be required to deal with ministerial...
-
Executive Assistant
2 weeks ago
Aberdeen, United Kingdom SelectMyTalent LTD Full time**Executive Assistant** We are recruiting for a highly professional and experienced Executive Assistant in Aberdeen for an individual working in the Investment Finance. **Location**: Aberdeen **Salary**:£45,000 **Job Type**:Permanent, Full-Time **About You** - Previous experience working with High-Net-Worth Individuals, Private households, and Private...
-
Executive Assistant
7 months ago
Aberdeen, United Kingdom Petrofac Full time**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...
-
Legal Executive Assistants
7 days ago
Aberdeen, United Kingdom Fintech Recruitment Solutions Full timeFinTech RS are currently supporting our client to recruit for Executive Assistants to join our client, a well know and respected legal firm, in their Aberdeen office. There is more than one role due to the growth of the business and internal promotions. Our client is looking for 3 Executive Assistants to join the Private Client, Strategic Risk Government &...
-
Executive Assistant
7 months ago
Aberdeen, United Kingdom Engage Talent Partners Full timeEngage Talent Partners are working exclusively with our client to source and recruit for a part-time Executive Assistant. Our client is a highly innovative tech company based in Aberdeen who have recently commercialised their new, cutting-edge robotics portfolio. As the Executive Assistant, you will report to the Customer Success Manager and assist in all...
-
Executive Assistant
2 weeks ago
Aberdeen, United Kingdom Baker Hughes Full time**Do you enjoy being part of a successful team?** **Are you passionate about providing assistance and support?** **Join our Baker Hughes Team!** **Partner with the best** As an Executive Assistant, you will be supporting our top management team. You will manage the day-to-day functions of our office to ensure flawless operations. You will play an...
-
Executive Chef Assistant
1 month ago
Aberdeen, Aberdeen City, United Kingdom ASM Global Full timeAbout the RoleWe are seeking a highly skilled and motivated Executive Chef Assistant to join our team at P&J Live in Aberdeen. This exciting opportunity allows you to contribute to the success of our events, delivering exceptional culinary experiences to customers.Key Responsibilities:Assist senior chefs in menu planning and food preparationPrepare and cook...
-
Executive Assistant
2 weeks ago
Aberdeen, United Kingdom Blue Arrow Full timeKey tasks will include but will not be limited to: - Communicate and build key relationships across the organisation as well as with relevant external bodies on behalf of the Vice Principal to help manage and support delegated tasks. - Provide administrative support for relevant meetings as required. This may include circulation the notice of meetings,...
-
Full or Part-time Executive Assistant to Directors
7 months ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Full or Part-Time Executive Assistant to Directors - VR/29158**: **Status**: Permanent **Location**: Aberdeen **Rate**: Available Upon Request Full or part-time opportunity, working 20-37.5 hours per week, required in Altens, Aberdeen. Supporting multiple Directors as Executive Assistant, previous practical experience is required in a similar post, for...
-
Part Time Senior Executive Assistant
2 weeks ago
Aberdeen, United Kingdom Energy Resourcing Full timeOverview: Energy Resourcing are currently recruiting for a Part Time Senior Executive Assistant to join their team in Aberdeen for the duration of 8 months. This role can be delivered by hybrid working with regular time working from home balanced with attendance at our Aberdeen Office. **Responsibilities**: - Providing efficient executive support at Global...
-
Executive Kitchen Professional
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Job Overview:beBee Professionals is a leading restaurant group in the UK, known for our commitment to serving high-quality food in a warm and welcoming atmosphere. We are currently seeking an Executive Kitchen Professional to join our team in Aberdeen, UK.Job Description:The successful candidate will be responsible for overseeing the preparation and...
-
Marketing Executive
7 months ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Marketing Executive - VR/27897**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/27897 S **Rate**: Available Upon Request **The main duties of the role consist of**: - Developing and delivering marketing strategies to enhance company incentives and benefits. - Developing and delivering ideas that are fully supported through the Hubspot CRM...
-
Digital Presentation Executive
2 weeks ago
Aberdeen, United Kingdom John Clark Motor Group Full time**Digital **Presentation Executive - John Clark Motor Group Aberdeen** **John Clark Aberdeen **are recruiting for a Digital Presentation Executive, with real creative spark. This is a fantastic opportunity to progress your career delivering highly engaging social media content to our customers. **About John Clark Motor Group** The John Clark Motor Group...
-
Executive Culinary Manager
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Job Title: Executive Culinary ManagerWe are seeking an exceptional Executive Culinary Manager to join our team at beBee Professionals in Aberdeen, United Kingdom. As the second-in-command, you will assist the Head Chef in managing the kitchen and ensuring the highest standards of food quality and hygiene.Salary: £35,000 - £45,000 per annum, depending on...
-
Social Media and Events Executive
2 months ago
Aberdeen, Aberdeen City, United Kingdom EnerMech Full timeKey ResponsibilitiesThe successful candidate will be responsible for managing our Trello project management site, creating and scheduling content across various social media platforms, and analysing social media performance metrics to provide insights for improvement.You will also assist in the development and execution of digital marketing campaigns,...
-
Executive Assistant
2 weeks ago
Aberdeen, United Kingdom RSM UK Full time**Overall job purpose** ***This is an exciting opportunity to join the Aberdeen office at a time where the office is continuing to grow. You will provide proactive, dynamic, close business support to the Aberdeen senior leaders and their respective teams, ensuring an effective and efficient service is provided at all times. **Responsibilities** - Support...
-
Sales Support Executive
3 weeks ago
Aberdeen, Aberdeen City, United Kingdom Arnold Clark. Full timeCareer Progression OpportunityWe are seeking a talented and ambitious individual to join our team as a Sales Support Executive. As a key member of our Aberdeen branch, you'll have the opportunity to develop your skills and expertise in a dynamic and supportive environment. Your excellent communication skills and passion for delivering exceptional customer...
-
Executive Culinary Specialist
3 weeks ago
Aberdeen, Aberdeen City, United Kingdom Greene King Full timeGreene King is committed to delivering exceptional dining experiences to our customers, and we need talented individuals like you to help us achieve this goal. As an Executive Culinary Specialist, you will play a key role in developing and implementing menus, managing kitchen operations, and leading a team of chefs to create stunning dishes that exceed...
-
Office Assistant
2 weeks ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Office Assistant - VR/27044**: **Status**: Temporary **Location**: Westhill, Aberdeen **Ref**: VR/27044 **Rate**: Available Upon Request Reporting into Executive Assistant, this role will hold a variety of office / administrative based duties that ensure the smooth running of day to day operations. **Main duties and responsibilities include**: -...