Transport Admin Clerk

6 months ago

Hinckley, United Kingdom Alliance Healthcare Full time

**About The Role**:
Did you know that Alliance Healthcare delivers to over 17,000 pharmacies, doctors, hospitals and health centres twice a day from across the UK?

Are you an enthusiastic and motivated team worker looking for the next step or a change in your career? Are you looking for a challenging and rewarding role? If so we might have just what you are looking for

**About The Role**

As a transport Admin Clerk you will be one of the first points of contact for our drivers, dealing with general queries and escalating any issued to management.

Some of the roles you could be doing include:

- Maintain a full knowledge of operational procedures in relation to Transport.
- Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.
- Ensure wage data is entered correctly onto the DWR system from route sheets on a daily basis, weekly overtime sheets and comprehensively checked prior to submission to the Payroll Department by the agreed deadline paying attention to any add-pay or upgrades required
- Ensure the LGV drivers hours are entered correctly on the Drivers Wage Spreadsheet and the Working Time Directive Spreadsheet.
- Ensure all weekly/monthly reports are sent to relevant personnel.
- Ensure LGV Tacho download reports created weekly for both drivers and vehicles.
- Ensure merridale fuel system kept up to date daily by downloading data. Entering weekly fuel receipts and producing reports when required.
- Ensure sufficient fuel is on site in fuel bunker and forecasting usage to order fuel in advance.
- Ensure pro-active planning of maintenance to all vehicles and liaise with respective suppliers/contractors.
- Ensure wall charts kept up to date in line with legal requirements paying attention to MOT/Tax/LOLER/Tacho Cal/Inspections/Fridge etc etc
- Ensure all absence request forms are entered onto K-Time/Pro-mark system and the holiday spreadsheet is kept up to date with all absence details.
- Ensure all new starters/leavers are added to/removed from all respective systems.
- Ensure all new vehicles/hire vehicles/de-fleeted vehicles/de-hired vehicles are added to/removed from all systems including wall charts.
- Ensure all transport related spreadsheets are kept up to date on a weekly basis.
- Maintain a transparent filing system accessible to all.
- Support other sections of Transport and Transport Administration as and when required.
- Ensure your nominated holiday cover is fully apprised of any changes to existing practices.
- Maintain office housekeeping/hygiene, including regular cleansing and archiving of computer and hard paper files.
- Controlling the NT Ordering system with regards to stock supplies/uniform/sundries
- Advise Supervisor/Manager of any instance requiring special action.
- Maintain standards in accordance with the Health & Safety policy.

Shift Pattern - We are recruiting a team leader to work Tuesday - Friday: 05:00 - 13:00 and Saturday 05:00 - 12:00

Rates of Pay - We offer pay of £10.559 raising to an additional £10.659 after a successful probational period. Additional overtime is available.

**About You**:
To be a transport admin clerk with Alliance Healthcare we would value the following skills or knowledge.
- Previous experience in a warehouse environment including knowledge of Warehouse and Distribution Processes
- Excellent communication skills
- Ability to use your own initiative
- Ability to prioritise workload
- Excellent time management
- Previous experience of leading a small team would be highly desirable

Due to the nature of the position, you will need to be capable of standing and walking for long periods of time as well as bending and lifting in line with Health and Safety Regulations.

We can offer a good quality working environment for our team as well as varied benefits targeted to your wellbeing both within and outside work:

- Employee assistance programme with legal and financial advisors as well as mental health counselling
- Perks at Work with discounts in various retailers as Currys PC World, Samsung, John Lewis and more
- Access to trained Mental Health First Aiders
- Contributory Pension Scheme after 3-month service
- Cycle to Work Scheme
- Service Based Holidays
- Career Development and internal progression opportunities including the possibility of standing in for your line manager in their absence.

**About The Company**:
Alliance Healthcare is a leading distributor and wholesaler of pharmaceutical, medical and healthcare products, serving over 16,200 pharmacies, hospitals and dispensing doctors throughout the UK on a twice daily basis. We have an essential role to play in the medical supply chain and everything that we do as a company will ultimately impact upon the end user, the patient.

It is our responsibility to offer a reliable service that ensures that our customers receive the right product, in the right place, at the right time. Global diversity, equity and inclusion are core to our purpose to create healthier futures. W

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