Technical Assistant

5 months ago

Aberdeen, United Kingdom Petrofac Full time

...

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? _**

**_Petrofac is seeking a Technical Assistant - PAYE contract position based in Aberdeen, UK._**

**Job Title: Technical Assistant**

This role is to perform, administrative, clerical and general office duties to support the Engineering and Projects team. Among the office duties is to create purchase requisitions (within SAP), input data into safety management software (Synergi) to ensure consistently across all functions (P&E/Ops/Maint). Coordinate and facilitate meetings, compilation of regular reports, develop meeting minutes, support action tracking, support with travel and logistics of team, and archiving all relevant documentation. This role is a key part of the Project & Engineering team and is expected to perform a highly responsible and confidential tasks in supporting team members in their daily work activities.

Main duties & responsibilities
- Work independently and proactively.
- Responsible for consulting with external service providers to arrange offsite workshops.
- Responsible for organizing and coordinating of relevant meetings and subsequent follow-up.
- Responsible for communications to department as directed.
- Responsible for the coordination of, and the issuing of monthly and weekly reports, including the updating of KPI dashboards.
- Structures and organises administrative work to promote the efficient operation of the office.
- Support team with travel and logistic requests as requested.
- Carry out assigned tasks and activities in compliance with instructions and processes but where some independent judgment is required.
- The role is expected to assess and recommend methods for improvement of office/facility procedures and functions.
- Supporting the team in managing all the necessary paperwork related to personnel travel and expenses.

Internal and external interfaces

There is a requirement to work cross-functionally and interface with all geographical areas within the company.

Required Competences/ Qualifications / Experience / Profile
- Intermediate vocational education in Secretary/Administration
- Relevant similar work experience between 10-15 years is typically needed for this job.
- Engaging and keen share new ideas to improve current working processes and procedures.
- Understanding and familiarity of departmental procedures, and relationship between P&E, maintenance and operations and departments.
- Demonstrate good organisation and planning skill.
- Effective communication skills with the ability to absorb and question information in meetings in order to generate succinct MoMs.
- Computer literate with experience of Microsoft office software as well as a working knowledge of industry software packages such as, Maximo, Syneri. PIMS, SAP, Procient or similar.
- Spoken and written English

LI-JN1.

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