Secretary - Private Client

5 months ago

Maidstone, United Kingdom Brachers LLP Full time

We are looking for a Secretary to support our specialist Private Client team in our Maidstone office.

This is a full time role, Monday - Friday with hybrid working options available if required. Our hybrid working practice is designed to help you achieve the right balance between working in the office and working from home, whilst ensuring that our clients’ and firms’ needs are met. Although arrangements may vary from role to role, collaboration and team work are essential to the firms ethos, therefore, we aim for you to spend at least 60% of your time in the office.

**The Role**:If you are a self-motivated person who approaches work with a positive attitude and enjoys working as part of a team to achieve goals, this may be the right role for you. Ideally, we would like someone with strong secretarial skills and experience within the Private Client legal environment.

All of our legal teams have their own secretarial support which is fundamental to the success of the team. This role will involve:

- Preparing correspondence and other written communications, word processing and typing from documentation or audio dictation
- Ensuring all electronic files are kept up-to-date and that filing is completed on a timely basis
- Undertaking file closing activities
- Diary management, including arranging appointments and booking rooms for client meetings
- Assisting with billing activities e.g. collating billing guides and submitting invoices to clients
- Maintaining accurate, individual time records using CMS in accordance with the firm’s procedures
- Attending team, partnership and training meetings as required
- Assisting with holiday cover both within the team and, if necessary, to other teams and departments
- Assist and support all members of the team
- Undertaking any other reasonable tasks, duties or requests as and when required by the team or the wider partnership

The team currently consists of 7 other support staff and 16 legal advisors, including: Partners, Directors, Senior Associates, Associates, Solicitors, Legal Executives, Advisors and Paralegals. You will be expected to work in a team alongside fellow support staff, as well as independently assisting with a range of interesting work.

**Are you the right person?**:The role would suit an enthusiastic individual who can demonstrate they are a team player who is willing to be flexible to meet the needs of this highly successful team. You must be organised and able to manage/prioritise your daily workload effectively to ensure you are supporting the legal advisors in delivering excellent client service. To do so, you will need to be able to consistently follow procedure and have a keen eye for detail to ensure a high standard of work is delivered. You will also need to be comfortable working under pressure and be able to use your initiative when required.

You will often be the first point of contact for clients, therefore you must be able to demonstrate excellent communication skills on the telephone and face to face. Additionally, experience using a case management system and digital dictation would be advantageous as this forms a large part of the role. You must also be comfortable working with numbers, have strong numeracy skills and be able to understand financial ledgers. Due to the nature of the work, you should have an appreciation of the need for discretion and confidentiality.

**Why Brachers?**:“We are proud to be a forward thinking, ambitious firm with our family ethos at our heart. Our success is driven by our people - individuals who see opportunity in challenge, embrace change and are committed to delivering the best service to our clients. In return for their valuable contribution, we invest in their future careers and nurture a culture that ensures people feel valued, respected, and happy in their work. It is our people who make Brachers a great place to work; you could be one of them.” **Joanna Worby - Managing Partner**

In return you will be offered a competitive salary, annual discretionary bonus scheme, annual salary reviews, hybrid working, pension, up to 27 days holiday per year, life assurance, private medical insurance, group income protection, staff discounts, social events and much more.

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