Document Control Assistant
4 weeks ago
**Description**
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 55 offices worldwide and recognised as a Global Leader within our fields:
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
- Create, update, and maintain electronic and physical document repositories for engineering documents on each project.
- Assign document identification numbers and assist the engineering team with version control.
- Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
- Facilitate document retrieval requests from authorised personnel.
- Ensure documents are distributed to relevant individuals or departments in a timely manner.
- Monitor document access and ensure proper security measures are in place.
- Perform regular audits of documents to ensure accuracy and compliance with established procedures.
- Identify and report any discrepancies or non-compliance issues to management.
- Maintain an organised filing system for both physical and electronic documents.
- Ensure documents are archived and disposed of in accordance with retention policies.
- Collaborate with various departments to establish document control best practices.
- Provide training and guidance to staff on document management procedures.
- Assist in the preparation and formatting of documents as needed.
- Ensure documents meet internal and industry-specific standards.
- Performs other duties as assigned
- Complies with all policies and standards
**Qualifications**
- Bachelor Degree and 0 years of applicable experience Required or
- Applicable years of experience may be substituted for degree requirement.
- Previous document management experience required.
- Ability to interface with clients and vendors.
- High attention to detail, accuracy, and quality required.
- Proficient in Microsoft Office including Word, Exel, and Access.
**Job** Administrative/Office Support
**Primary Location** GB-Birmingham UK-Birmingham
**Other Locations** GB-Motherwell, UK-Motherwell
**Schedule**: Full-time
**Travel**: Yes, 10 % of the Time
**Req ID**: 240728 **Job Hire Type** Experienced
\#LI-JA #UKO N/A
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