Documents Coordinator

3 weeks ago

Paisley, United Kingdom Crown Office and Procurator Fiscal Service Full time

**Details**:
**Reference number**:

- 292006**Salary**:

- £22,182 - £24,488-
**Job grade**:

- Administrative Officer- COPFS Band B**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Paisley PF Office, PA3 2DAAbout the job

**Job summary**:
This is an exciting entry level opportunity for someone looking to be in an interesting and fast paced role.

You may be starting out in your career or already have an administrative background and looking for a change, but you should have an interest in the Criminal Justice Sector.

You will be expected to work as part of a team to provide a first class service to your colleagues and service users.

This post offers you the opportunity to gain experience working with technical and complex machines within a print room environment, full training and guidance will be offered with a focus on supporting development to assist you in reaching your potential within this post.

This post sits within Business Support Services and the team actively encourage employees to gain experience across the unit.

**Job description**:
**Responsibilities and duties**
- Management of outlook mailboxes for self and team
- Administration and organisation for the full life cycle of all incoming and outgoing mail (e.g. opening, scanning and validating mail)
- Uploading of physical mail using COPFS systems
- Print, collate, split and send out all postal and personal court related documents in a time critical environment.
- Order and manage delivery of stationery ensuring that the budget is adhered to
- Communicate with internal and external suppliers, including Royal Mail, DX mail.
- Input and check data, also assist management where required with collating statistics
- Further general administrative tasks

**Please note this is not an exhaustive list of responsibilities**

**Person specification**:
**Essential Criteria Required**
- The minimum entry qualifications are 5 National 5’s at grades A-C (including English) or equivalent; or demonstrable experience of general office work.
- Literacy and fluency in English
- Strong attention to detail
- Ability to work as part of a team

*** **There are no age limits and suitability for the job will be the determining factor for selection.**

**Benefits**:
We offer an excellent range of benefits which include:

- Generous Civil Service Pension employer contribution, on average 26.6% of your pay.
- 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).
- Flexible working hours and family friendly approach to work.
- Cycle to Work Scheme and Season Ticket Loans.
- Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Things you need to know

**Selection process details**:
**Please note we do not accept CV’s.**

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Recruitment
Recruitment team

**Further information**:

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