Administrative Assistant

3 weeks ago


London, United Kingdom bp Full time

Job summary

**Job Family Group**:
Business Support Group

The bp Legal operations team provides centralized administration and project support across five core areas: technology, external counsel management, financial and matter reporting, learning and development, and knowledge management. The team also provides office administration support in the larger bp legal locations.

The office Administrative Assistant’s primary accountabilities will be providing legal team and office administration support. Job tasks may include:

- Working with legal leadership and property management to administer space plans
- Stocking and ordering standard office supplies and responding to requests for non-standard supplies
- Sending files to and recalling files from Iron Mountain
- Organizing town halls and other legal site activities (e.g. away days)
- Hosting visitors
- Arranging couriers
- Preparing Fed Ex
- Mail Routing
- Inputting hours into safety/incident management system (“IRIS”)
- Assisting with visa process
- Providing administrative support to local team members as schedule allows, which may include:
- Providing training/assistance on how to do self-help activities, such as booking travel and submitting expenses- Providing assistance with formatting documents, including pdf conversionEssential Education:

- A bachelor's degree or similar qualification or equivalent work experience is required

Essential Experience and Job Requirements:

- Previous office administration or team assistant experience is desirable
- A working knowledge of MS Office Suite
- Proficiency with digitial tools
- An interest in the legal sector is preferable

**Why join us?**

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

**Diversity Statement**:
At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others

Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status.

**Travel Requirement**:
No travel is expected with this role
**Relocation Assistance**:
This role is not eligible for relocation
**Remote Type**:
This position is a hybrid of office/remote working
**Skills**:
Digital fluency, Office Administration
**Legal Disclaimer**:
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.



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