Divisional Pa

At Mid and South Essex NHS Foundation Trust we are looking for an experienced Personal Assistant to join our team at our Basildon Hospital site. This is an exciting opportunity for a 12 month fixed term contract within Specialist Medicine to support the Senior Management team.

The successful applicant will play an integral part in supporting the provision of efficient and effective administrative services to the organisation in order to meet our business needs.

Your role will involve maintaining the General Managers and Clinical Directors diaries, organising and coordinating meetings on their behalf,ordering stationery and equipment for Divisional Management,organising the ordering/maintenance contracts for the photocopiers and monitoring and keep appropriate records of incoming invoices, stationery and equipment for the Directorate.

You will arrange meetings/events/activities under the guidance of Deputy Director of Operations, Clinical Directors and Divisional Management Team,prepare papers ahead of meetings, presentations and discussions and attend those meetings to take accurate minutes as required,be responsible for maintaining and updating office systems including recording systems and filing systems and participate in developing non-clinical policies and procedures and identifying gaps needs in current administration services or systems for the Divisional Office.

Provide secretarial support to Deputy Director of Operations, and Clinical Director and occasionally to management team including drafting papers and electronic correspondence for circulation within the Division as required

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

The role will take responsibility for a full range of administrative duties including diary management, all aspects of meetings administration, word processing of documents and the maintenance of stationery and office supplies.

For a full list of duties please see the attached Job Description.