Research Commercial Officer

8 months ago

Liverpool, United Kingdom Liverpool Heart and Chest Hospital Full time

**Main Tasks and responsibilities**: Provide research financial administrative support to the Research department, ensuring accurate billing, invoicing, and payments. Preparation of research financial documents and correspondence. Build and maintain templates for tracking trial activity, invoicing, costed activity in supporting departments, and more. Review the financials of research trials in the departmental pipeline and advise on their suitability in terms of financial renumeration.

Review the financial section of research contracts and set up tracking of research activity and invoicing Maintain accurate financial records Ensure LHCH is receiving payment according to agreed contract terms and investigate financial queries in relation to disputed invoices or pending payments To complete account reconciliations, reviewing income and expenditure transactions to support the Hosted Service and Research Accountant. To develop, along with Research staff and the Finance department a robust set of policies and procedures to ensure that the department achieves the maximum financial return. To develop, under the supervision of the Hosted Service and Research Accountant, a financial projection for the R&I department, to update and report on significant changes or deviations from projections To support the Head of Research and Research Governance Manager in contract negotiations with commercial and external companies ensuring all cost are accurately recorded To provide budgetary advice for grants and LHCH sponsored trials To provide finance training as directed by senior finance staff, to research staff, budget holders and other mananagers. Organisational To attend internal meetings with budget holders to discuss their budgetary position and resolve any queries To identify budget variances and ensure any areas of concern are reported upwards as necessary To provide financial information, as directed be senior staff to external agencies, including external auditors To manage all internal financial transactions in line with contracts, policies and SOPs To review and identify any improvements to financial systems and research processes as required.

Management Accounting To review allocated budget reports on a regular basis and make necessary amendments to the ledger in order to correct any errors found, before review by the Business Accountants. To input journals/budget adjustments to the ledger within agreed monthly timescales. To ensure that the procedure for authorising establishment changes has been followed before updating the ledger. Action all periodic and ad-hoc recharges, raising debtors in a timely manner and upload to ledger.

To prepare working papers to support adjustments to the ledger in respect of budget variances and expenditure adjustments. To ensure new codes are set up in accordance with the agreed coding structure. To carry out control account reconciliations To prepare monthly analyses of expenditure. Annual Budget Setting Process To cost pay (where appropriate) and non-pay budgets as directed by the Business Accountants to enable the calculation of annual budgets.

To maintain the ledger to ensure that recurrent budget changes have been recorded for inclusion in the following years budget. To identify budgetary pressures within allocated budgets in current and future financial years and report these to the Finance Manager. Prepare annual budget statement for budget holder sign off. Annual Accounts Completion To identify additional debtors/creditors, prepare accruals for inclusion in the Final Accounts and provide supporting detailed working papers.

To provide information for the completion of notes to the accounts. Corporate Responsibilities Ensure personal compliance with all Trust Corporate Governance procedures. Demonstrate an understanding of the Trusts Standing Orders, Standing Financial Instructions and Scheme of Delegates.

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