Secretary - Hybrid

1 month ago

Derby, United Kingdom Talk Staff Full time

Are you an experienced Secretary who is looking for an exciting new role based in Derby?

**To be considered for the role, you’ll require the following essentials**:

- Educated to HND level standard or demonstrable equivalent experience
- Experience of handling sensitive situations, recognising confidential issues and dealing with them appropriately and with discretion.
- Experience of producing professional standard minutes and reports in a timely manner.
- Experience of managing a diverse workload with the ability to meet deadlines, effectively manage own time, prioritise and react swiftly when these change.
- Excellent interpersonal and communication skills with the ability to continuously develop effective relationships with individuals and stakeholders both internally and externally.
- Ability to react positively to frequently changing priorities and deadlines, and deal with unforeseen circumstances.
- Excellent attention to detail, including proof reading skills and the ability of maintain a high level of accuracy.
- Digital and data literacy and excellent computing skills including Microsoft Office and use of administrative business systems.
- Thinks outside the box and looks for more efficient ways of doing things, instigating change in a considered manner.

**Within this position, you’ll also be**:

- Building and maintaining strong and positive relationships with the external stakeholders.
- To follow up with leads and track responses and deadlines as necessary.
- To have a good understanding of the regulations, policies and procedures
- To provide a full highly confidential support service
- To undertake key project work
- To co-ordinate events, providing support for the publicity and invitations, set up and running of events on the day.
- To maintain diaries and co-ordinate appointments as appropriate. To arrange and organise meetings, acting as Secretary to internal Committees and Groups
- Line management responsibility
- To fulfil the full range of support tasks including managing electronic mail and files, distributing documents, dealing with telephone queries and liaison with internal/external clients and organisations.
- To research information and create draft documents, demonstrating a high level of digital capability, employing a large range of IT skills e.g. spreadsheets, E-mail, SharePoint, web-based research, databases, PowerPoint etc in order to manage and progresswork efficiently.
- To co-ordinate and prepare information required for audits and returns
- Any other tasks commensurate with the post as required

**Salary & Working Hours
Salary is £12.72

Working hours are Monday - Friday 8am -6pm - 37.5 hours per week (hybrid working)
- Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Employment Agency in relation to this vacancy.

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