Mis Administration Officer

2 months ago

Washington, United Kingdom NA College Full time

The key objectives of the role are to support and work with the MIS Manager to maintain and update computerised details of all participants on ESFA funded programmes to the highest standards of accuracy. To ensure that all computerised and paper-based information on learners/participants for ESFA programmes provides an audit trail. To ensure all learner files and records are fully compliant for external audit purposes. To provide data and information reports as required by Managers.**Job Title**:
**MIS Administration Officer**

**Location**:

- Spire Road

**Salary**:

- Starting from £19,506.24

**Hours**:

- 36 Hours

**Contract Type**:

- Permanent

**Brief outline of role**_:_**

**_ _**The key objectives of the role are to support and work with the MIS Manager to maintain and update computerised details of all participants on ESFA funded programmes to the highest standards of accuracy. To ensure that all computerised and paper-based information on learners/participants for ESFA programmes provides an audit trail. To ensure all learner files and records are fully compliant for external audit purposes. To provide data and information reports as required by Managers.

**Key Responsibilities specific to role**:

- To create, input and maintain accurate student records using the Management Information System (Aptem) and any other internal systems.
- Carry out eligibility checks on learners and ensure that learners meet the requirements of the funding rules.
- To ensure compliance of all start, on programme and leaver paperwork meets the requirements of funding agencies, internal and external bodies.
- Ensure compliance meets with audit requirements.
- Timely collocation and validation of learner data in line with funding requirements and ensure all deadlines are met.
- Registration and claims of qualifications with awarding bodies.
- Audits and updates on awarding body sites and internal systems.
- Ensure internal data is relevant, accurate and timely and produce appropriate MIS reports as required.
- Assist with the development of processes to increase the efficiency with the department and ensure compliance.
- Provide advice, guidance and training to other members of staff on compliance processes.
- Assist with internal and external audits across all contracts.
- Produce data and information reports where required by managers.
- To meet with the objectives and priorities of NAC and their stakeholders across all contracts.
- To attend all required meetings and implement action plans to agreed timescales when issues are highlighted.
- To undertake any other relevant duties as specified by your line manager.

**Person Specification**

**Knowledge, Skills and Abilities**

**E- Essential D - Desirable**
- Ability to plan and manage own workload
- E
- Assist the team to achieve deadlines
- E
- Excellent communication skills, oral and written
- E
- Meticulous attention to detail
- E
- Knowledge of ESFA funding rules across all contracts
- E
- Conscientious and autonomous self-starter with the ability to plan and prioritise own workload, manage time effectively, function well under pressure and meet challenging deadlines.
- E
- Strong administration and organisational skills
- E
- Ability to inspire and motivate others to achieve outstanding practices
- E
- Self
- Awareness, self-confidence and the ability to accurately self-assess and reflect constructively on own behaviour and impact
- E
- E
- Ability to work as part of a team
- E
- Creative and innovative with the ability to change role to suit NA College requirements and changing environment
- E
- Knowledge of Ofsted criteria (EIF) and expectations
- D

**Experience**
- Experience in compliance process to satisfy ESFA and other funding guidelines
- D
- Experience in carrying out internal audits
- D
- Experience of ESFA external audits
- D

**Qualifications and Training**
- L3 Business Administration or willing to work towards
- E
- Level 2 or above in Math’s and English
- E

**Attitude/Disposition**
- NA College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect staff to share this commitment
- E
- Target driven and committed to achieving excellence through continuous improvement
- E
- Willing to undertake new learning and personal development
- E
- Flexibility and readiness to adapt to changing circumstances and work to meet changing requirements and new ideas
- E
- Have a friendly and humorous disposition to fit the culture of NA College
- E
- Be prepared to travel across the region (some national travel may be required)
- E

**Other Requirements**
- Able to obtain a satisfactory DBS clearance
- E
- Able to commute
- E
- Ability to work flexibly to meet NA College requirements.
- E

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