Admin Support

4 weeks ago

London, United Kingdom Transport for London Full time

**Admin Support**
**041685**

**Organisation**
- BUSINESS PARTNERING

**Job**
- Administration

**Position Type**
- Full Time

**Job title**: HR Admin Support / Human Resources Admin Support
**Band**: 1
**Salary**: £25,000 - £30,000 pa
**Location**: Southwark, London / Hybrid working
**Contract Type**: TfL

**Overview of role**
This role is responsible for providing administrative support to the senior managers, managers and team members to ensure that the relevant information is available for meetings, projects and day-to-day activities.

This will include administering the preparation of reports, presentations and conducting research as required. This will also require undertaking diary management and co-ordinating team administration duties to a high standard.

**Key Accountabilities**
- Produce clear and logical high quality presentations and documentation for internal and external audiences
- Undertake research on various topics such as directed by the Head of Department and Senior Management team
- Provide support for internal and external events to ensure that those attending have a positive experience, including organising and attending meetings, workshops and conferences as appropriate, including facilitating accommodation requests, co-ordinating audio visual requirements, ensuring meeting speakers have clarity on agendas and that attendees receive the agenda and necessary materials and information in advance
- Undertake the team's purchases (by raising purchase requisitions and purchase orders) and invoice approvals to ensure that these are completed within the correct financial period
- Take responsibility to plan and prioritise work activities as directed by Head of Department and Senior Managers
- Accountable for ensuring all tasks are delivered on time and to high quality standards
- Undertake ad-hoc administration duties such as note-taking, information produced at workshops or events etc

**Key Interfaces**
- Head of Department, Senior Managers and team members and other HR teams to provide information and support as required
- TfL Finance and Facilities in order to provide support and advice
- External stakeholders and partners e.g. universities, schools and consultancies
- Wider HR teams (i.e. HR Operations) for providing and receiving information to ensure consistency and delivery of actions

**Skills, Knowledge & Experience**

**Skills**
- Data entry and maintenance
- Attention to detail
- HR systems and Microsoft Office (Microsoft Project and Visio would be desirable)
- Ability to adapt to changes in circumstances and workloads at short notice
- Ability to work under pressure and manage conflicting work activities
- Communication skills - highly effective written and presentation skills at all levels
- Ability to analyse and interpret data sets as required

**Knowledge**
- Understanding of HR policies, procedures and processes (Desirable)
- Knowledge of HR systems, i.e. SAP, SAP Gatekeeping, SAP Ariba, SAP Reporting (Essential)
- Power BI reports and online recruitment tools (Essential)
- Knowledge of Finance and Budgeting and headcount controls (Essential)

**Experience**
- Experience of dealing with high volumes of administrative activities in a large, complex and highly unionised organisation
- Experience of providing support to a wider HR team including working flexibly and responding to changing demands
- Experience of problem solving and influencing various stakeholders
- Experience of working in a matrix environment
- Experience in notetaking at high level TU meetings/Grievances/CDI’s etc (Essential)

**Equality, Diversity and Inclusion**

**Application Process**
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter.

**Benefits**

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:

- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
- 30 days annual leave plus public and bank holidays
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel

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