Creditors (Accounts Payable) Assistant
3 weeks ago
**Job Title**:Creditors (Accounts Payable) Assistant
**Temp Contract Duration**: 6 months (may be extended)
**Hours of work**:37 hours per week
**KEY PURPOSE OF JOB**:
As a member of the Finance Unit the post holder will be required to:
- _Provide accounts payable support to the Finance Assistant, Creditors._
- _Be responsible for processing creditors invoices in accordance with Council procedures and responsible to all queries arising._
- _The post holder may assume additional duties relevant to the post as reasonably assigned by the Finance Assistant, Creditors_to meet changing business needs and requirements._
**KEY RESPONSIBILITIES**
1. Review and prepare Revenue and Capital payments in accordance with Council policy, the Council Accounting Manual, DOE guidance on prompt payment of invoices and current VAT regulations.
2. Ensure accuracy of supplier invoices, payments, purchase orders and compliance with all Tax and VAT regulations.
3. Reconcile supplier statements on a monthly basis and ensure that all account queries are reviewed, recorded and resolved.
4. Ensure Construction Industry Scheme is applied to all sub-contractors invoices, deductions are calculated and processed, collated and reconciled to enable on-line return to be submitted.
5. Ensure accuracy, validation and maintenance of new/existing supplier records in compliance with procedures, ensure correct treatment of VAT and Tax Legislation, Employment status and relevant declarations.
6. Provide support of users in operating the Purchase Order Processing System and any queries arising. Assist with on-going training of staff in the use of the purchase ordering system.
7. Maintain and develop all appropriate database and spreadsheet systems for use in connection with the sections activities.
8. Interchange of duties within the financial transaction section.
9. Maintain the credit card system to ensure that documentation is received from cardholders, coded correctly and VAT correctly claimed on the expenses.
10. Collate, on request, any source material required for the preparation of the annual estimates, Annual Accounts (Financial Statements), Freedom of Information Requests and any grant claims that require such information.
11. Issue Emergency Financial Assistance Payments to applicants in line with the DOE guidance.
12. To liaise and assist with both internal and external auditors queries.
13. Input data to nominal ledger to include Direct Debits, credit card expenses and any other expenditure related postings.
14. Work with the Finance Assistant, Creditors in the development and implementation of financial systems and processes to enable the Finance Unit to implement change and process improvement. To streamline processes and systems in order to improve operational efficiency and effectiveness in line with Council procedures and Audit directives.
15. Provide an efficient customer care service when dealing with written enquiries and telephone/personal calls from the public/Government departments/other agencies as required in accordance with Council Customer Care standards
16. Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility
The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.
**Person Specification**
**Essential Criteria**
**QUALIFICATION**
1.1 - Five GCSEs Grade A-C (including English Language), NVQ level 2 or equivalent
**EXPERIENCE**
1.2 - Two years’ relevant experience in a computerised accounting environment.
Where applicants do not hold the qualifications as outlined in 1.1 above, they must demonstrate a minimum of three years’ experience in 1.2 above.
1.3 -Demonstrate a practical understanding of the use of Microsoft Word, Outlook and Excel.
1.4 Demonstrate Ability to use initiative within agreed procedures
1.5 Good organisational skills
1.6 Effective written and verbal communication skills
1.7 Ability to work well within a team
**Job Types**: Full-time, Temporary contract
Contract length: 6 months
**Salary**: £11.81 per hour
Schedule:
- Day shift
- Monday to Friday
Work Location: One location
Application deadline: 26/01/2023
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