HR Coordinator

2 weeks ago

London, United Kingdom Shoosmiths Full time

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

**Our benefits**

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package
- The teamOur objective is to satisfy the needs of our clients - the people who work for Shoosmiths. As with all the business support departments, HR plays a pivotal role in the effective operation of the firm. Many within the team undertake responsibility for a business unit and/or location and the team is headed up by a Head of HR.
- The roleWe are looking for an HR Assistant/Coordinator to join us in our London office. The role will focus on the Southern region, specifically Thames Valley, London and Solent, and will support the HR Business Partner to operate as the HR expert, to advise, guide and support the firm.
- Main responsibilities- Co-ordinating the on-boarding and induction process for new staff in the South in close liaison with their manager, as well as other departments and the HR Ops team to ensure consistency of delivery and effective onboarding.
- Co-ordinating the on-boarding for all staff returning from family leave, for example, maternity returners.
- Completing Right to Work Checks
- Supporting front-line HR advisory support in relation to employee relation matters, disciplinaries and grievances, in line with national HR policies and procedures.
- Receive absence calls and logging, liaising with the line manager and highlighting any requirements for GP notes, pay adjustments, etc.
- Assisting with absence management across the office in line with the Absence Management Policy and supporting line managers with return to work discussions and plans.
- Support line managers through the probation process, conduct You Reviews reporting back to the Head of HR/Regional HR Business Manager or Line Manager as relevant.
- Support the leaver process and conduct exit interviews reporting back to the Head of HR/HR Business Partner and Line Manager as relevant.
- Manage and co-ordinate changes to terms and conditions of employment liaising with the HR Ops team as appropriate.
- Provide support for other offices across the region (Solent and Reading) which may require travel from time to time.
- Oversee the maintenance of employee e-files in line with statutory and firm wide requirements.
- Liaise with HR Operations / HR Benefits as necessary regarding annual updates, requests and payroll matters.
- Arrange office HR training sessions, briefings sessions and drop in workshops.
- Assisting with the day to day general correspondence (reference letters, invoices, etc)
- Provide support during the work experience and summer placement administration and set up, presenting HR/H&S induction on day one as appropriate.
- Contribute to business wide HR policies, processes and initiatives.
- Supporting on projects to assist the HR Director, Head of HR and/or HR Business Partner.
- Support the wider People Directorate team with new initiatives where required.
- Help create Shoosmiths’ reputation as an employer of choice both locally and in the various disciplines of the Firm.
- Supporting new processes and procedures in the office and ensure effective implementation of all the Firm’s policies.
- Establish and maintain effective relationships with all Partners and staff.
- Providing support and assistance to all staff in respect of general welfare and wellbeing.
- Any other reasonable tasks and duties as directed by HR Director, Head of HR or HR Business Partner
- Ensure adherence to the firm’s culture and values at all times.
- Skills and qualifications- Equal opportunitiesOur approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.

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