Administrator

2 weeks ago


Sheffield, United Kingdom JNP Group Full time

**Job Title**
Health & Safety / Quality Assurance and Framework Bid Administrator (full-time)

**Reports to**
HSQE Manager

**Location**
Sheffield, Amersham or Warwick

**Position Summary**

We are looking for an enthusiastic and efficient Administrator to manage the day to day running of all areas of Health and Safety and Quality Assurance, plus our 3rd party certifications and Pre-Qualification Submissions.

We are looking for someone who will be proactive in expanding and developing the role and taking an active part in supporting all areas as required.

**Main Duties**

**Main duties**:

- Ensure Health and Safety Information, QA, Rail and IMS Systems, are updated and maintained accurately.
- Contribute to the continuous improvement of internal systems and practices.
- Respond appropriately and professionally to internal and external queries.
- Liaise with management, insurance companies and legal representatives to resolve Health and Safety queries.
- Liaising with our external HSQE Consultant on authorisation of documents and forms and operation of the management systems.
- Assisting with the creation and updating of documents including policies, risk assessments and checklists.
- Organising meetings, creating agendas, and taking minutes
- Assisting with data gathering and the production of quarterly management information.
- Prepare, coordinate, and produce PQQ/RFP/RFQ/RFI submittals.
- Research and update the Framework database.

**Any other admin support as required by the HSQE Manager.**

**Requirements**:
**Education/ Experience**
- 5 GCSE’s grade A-C, including Maths and English
- Minimum two year’s previous experience in a busy administrative office environment.

**Technical Skills**
- Excellent working knowledge of Microsoft Office packages including Excel, Word, PowerPoint and Outlook.
- Experience of working with a database is desirable.

**Competencies**
- Excellent written and verbal communication skills
- Excellent interpersonal skills being professional and approachable
- High level of organisational skills and great attention to detail, with the ability to multi-task.
- The desire to deliver work of a high standard
- The ability to work independently without constant supervision, as well as working well within a team
- Ability to manage own workload within agreed time scale
- Proactive approach to work taking initiative where needed

**Salary**: £27,000.00-£31,000.00 per year

**Benefits**:

- Company events
- Company pension
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person


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