Accounts Assistant
4 months ago
**Job Description**:
We are currently recruiting for a Accounts Assistant for one of our established clients.
This role exists to provide accounting support to the Finance Manager.
Purchase ledger.
Checking statements monthly, validating and processing supplier credit notes and checking to original invoice, liasing with purchasing department over queries. Includes imports and some invoices in foreign currencies.
Reviewing aged creditors to maintain cash allocation and an accurate purchase ledger.
Contractors timesheets weekly submission to agencies and weekly payment run to include employee expenses and ad hoc payments.
Tracking new starters and leavers to ensure accuracy at all times.
Sales ledger, daily generation of sales invoices including one self-billed customer, validating to original sales order, liaising with customers over queries, providing POD's when requested, generating customer statements, processing credit notes, uploading data to invoicing finance facility,
Monthly reconciliation and closing of the period. Includes one foreign customer, all billing in GBP.
Credit control, monthly, communicating expecting late payments, using aged debtors to maintain an accurate sales ledger.
Cash, daily bank recs on three accounts all GBP, including invoicing finance bank account. Monitoring cash flows and transferring between deposit and current accounts to maintain imprest amount, reconcile and journal petty cash monthly.
Payroll, use output from T&A system to create payroll file for processing by the bureau.
Reconcile employee holidays from manual forms to system generated report to maintain accuracy.
Report new starters data and leavers. Inputting new Employees details to Bank and adding Employee monthly payroll amounts to Bank.
Assistance with audits when required.
Awareness of VAT rules to maintain accurate VAT records at all times
Staff expenses, checking, processing and paying.
Credit card, checking and processing, liaising with purchasing department over queries.
Excellent accuracy required and awareness of accounting principles are a must for example not posting in prior periods.
Awareness of GDPR, ISO9001, SAGE, MS Excel would be an advantage.
Knowledge of self-billing and invoicing finance and advantage, also Progress Plus software.
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