Team Administrator

2 weeks ago


London, United Kingdom East London NHS Foundation Trust Full time

To provide comprehensive confidential secretarial and administrative support to Service consultants
and wider Multi-disciplinary team, ensuring efficient and smooth running of the unit.
To work closely with line manager to provide an efficient and responsive administration provision to
the team and other administrative duties.
The post holder will be required to work in a very busy and demanding environment and should be
flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to
make sound judgements
To work alongside and to cover, when appropriate, other administration staff across several locations
in some instances.

First point of call for Consultant and team, taking all in coming messages, keeping records of
such messages and disseminating them in an appropriate and timely manner.
Typing all letters (50-60wpm) including general correspondence, reports, letters to legal
professionals, patients, audio tapes, hand drafts, clinical correspondence etc.
Responsible for dealing with all incoming and outgoing mail for the team.
Responsible for liaising\communicating with patients, legal professionals, other clinicians and
members of the multidisciplinary team as appropriate
To maintain all systems in a standardised format ensuring information relating to service
users are appropriately stored maintaining confidentiality at all times in line with record
keeping policies.
Responsible for diary management of Consultant and team ensuring that information is
incorporated into outlook calendar so that other clinicians can check their availability for
meetings and to be familiar with medical staffs’ whereabouts & schedules at all times, as
appropriate.
Responsible for arranging meetings organising catering, taking minutes at such meetings
and the preparation and circulation of paperwork on behalf of the team at as instructed by
Consultant, other team members or direct line manager in line with Administration standards.
Responsible for creating presentations in Microsoft PowerPoint and working with Excel
databases as instructed by MDT and line manager.

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Kindly refer to the job description and person specification that is attached to the vacancy profile.


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