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People Administrator

4 months ago

Hampshire, United Kingdom LINNAEUS VETERINARY LIMITED Full time

**Location**:
The Granary, Bunstead Barns, Poles Lane, Hursley, Winchester, Hampshire

Hours:
Full time

Practice:
Anderson Moores Vet Specialists

**Salary**:
£24,000-£25,000 per annum, depending on experience

**Your role and responsibilities**

Your role as People Administrator will be to support the People team by providing associate lifecycle, onboarding, and system administration support, as well as leading the local payroll function. You will be a well-grounded and organised individual who is enthusiastic about driving change and delivering a first-class service to your colleagues.

This role would suit an experienced administrator with a passion for people and processes. Your responsibilities will include:
People Administration
- Maintain associate personnel files (electronic) in line with GDPR guidelines.
- Support the People team with onboarding tasks i.e., reference checking, assuring the prompt return of the pre-employment paperwork, right to work checks etc.
- Support the People team with new starter inductions.
- Assist in the preparation of associate lifecycle letters; leavers, flexible working requests, pay amendments, new appointments etc.
- Update annual leave and absence records on the HR system on a weekly basis.
- Assist the People team in general recruitment activity.
- Support the People team with note taking at investigation meetings.
- Assist in managing the People team mailbox and direct/deal with queries as appropriate.
- Provide support at the monthly AMVS Senior Leadership Team (SLT) meeting by taking confidential and accurate minutes.
- Assist the People team in general recruitment activity.

Payroll Administration
- Lead the local payroll function (supported by central payroll) by collecting, calculating, and entering data within group timelines.
- Ensure associate salary, FTE, shift changes and absence are reflected accurately and timely within the HR system.
- Process associate ad-hoc over-time using timesheet information, faster payments, and any relevant deductions.
- Assist in answering payroll/associate benefit queries in a timely manner.
- Manage the Payroll mailbox.

General
- To support the People team in the development of People strategy, policy, procedure and culture.
- To keep abreast of new and upcoming HR/Payroll legislation.
- To be a proactive and positive member of the People team and assisting with bringing the AMVS/Linnaeus values to life.
- To embrace change and new ways of working.
- To build effective and lasting relationships with all levels at AMVS/Linnaeus.

**Benefits**
- 5 weeks holiday plus bank holidays and Birthday Leave
- RCVS and VDS fees paid
- External CPD funded
- Extensive free online Linnaeus CPD program
- Career progression opportunities
- Staff discount schemes
- Life Assurance
- Enhanced sickness pay
- Enhanced equal family leave
- E-car salary sacrifice scheme
- Employer contribution pension scheme
- Wellness program including:

- Employee assistance program
- Eyecare voucher scheme
- Free annual Flu jab
- Cycle to work scheme
- Recruitment referral reward scheme

**About us**

Since 2006, we’ve been one of the country’s leading veterinary specialist referral hospitals with vets and their teams caring for small animals every day.

Our dedicated vets, nurses and nursing assistants, supported by the administrative teams, are committed to providing the highest quality surgical and medical care for pets. Many of our clinicians are nationally or internationally recognised specialists in their field and bring unique experiences to care for pets.

We accept referrals for Orthopaedic Surgery, Soft Tissue Surgery, Neurology and Neurosurgery, Internal Medicine, Dentistry, Cardiology, Anaesthesia, Dermatology, Diagnostic Imaging, Oncology, Physiotherapy as well as Emergency and Critical Care (ECC) and a Pain Clinic.

We have comprehensive and established clinical and non-clinical programmes for training, development and CPD.

You can find us in Hampshire, just south of Winchester, close to the M3 and national and international transport links. We are in a serene countryside setting with state-of-the-art facilities and are available to look after pets 24 hours a day, seven days a week.

Our vision is to be the south of England’s multi-disciplinary veterinary referral hospital of choice, where referring vets, clients and their pets receive the best possible care.

At Linnaeus, we are committed to supporting the physical and mental health of all our Associates. We have an amazing team of Mental Health First Aiders (MHFA) across our practices and central support office in addition to a confidential Employee Assistance Programme which is available for everyone.