Receptionist and Administrator

2 months ago

London, United Kingdom Harris Federation Full time

**Summary**
Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Science Academy East London as Receptionist and Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

**About Us**
We are a co-educational secondary academy and Sixth Form with a mission to provide children in this part of East London with a truly world-class education.

Our aim is to produce confident, ambitious and successful pupils who are able to pursue their goals. We abide by the following principles in order to make this vision a reality:
**All children deserve the best education possible**

Education is about more than achieving good grades. Our aim is to show pupils that ideas have the power to shape the world we live in. We want to instil a love of learning that lasts a lifetime.

**A ‘well educated' pupil must have a good science education**

A science education, grounded in the disciplines of mathematics, physics, chemistry and biology, is fundamental to understanding the world we live in.

**Good teaching is the best way to open a child's mind**

We expect all our teachers to intellectually challenge our pupils and utilise their extensive knowledge to deliver exceptional lessons.

**The best pupils are open to questioning their own thought**

A true measure of a critical thinker is his or her ability to accept criticism. Through knowledge of the beliefs of others, our pupils will be encouraged to develop a stronger sense of their own beliefs.

**Pupils should be encouraged to strive to improve and develop new skills**

We will foster our pupils' talents in the arts, sports and debate to create a space for all our pupils to thrive. Our teachers hold our pupils to high expectations, and we expect our pupils to hold themselves to the same standards.

**We will provide our students with relevant skills to enable them to succeed in the modern workplace**

Our technical education will open doors for pupils, by providing them with knowledge and skills necessary for them to achieve successful careers.

**Main Areas of Responsibility** Organisation**
- To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- To complete first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns.
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assist in arrangements for school trips, events etc.

**Administration**
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required, e.g. pupils’ data
- Undertake typing, word processing and other IT based tasks
- Sort and distribute mail
- Ensure reprographics requests are fulfilled on time;
- Undertake general administrative procedures
- Maintain and collate pupil reports

**Resources**
- Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Assist in ordering uniform
- Provide general advice and guidance to staff, pupils and others
- Undertake general financial administration, e.g. processing orders

**Qualifications & Experience** Qualifications, Knowledge and Training**
- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Minimum of 2 years school office experience

**Experience & Knowledge**
- General clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy

**Skills & Abilities**
- Appropriate knowledge of first aid
- Effective use of ICT packages
- Use of relevant equipment/resources
- Good keyboard skills
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
- The ability to take initiative and work independently
- Ability to work as part of a team
- Good communication skills
- Good organisational and time keeping skills
- Good interpersonal skills
- Able to work independently and manage own workload

**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff w

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