Pa Medical Secretary

2 weeks ago

Manchester, United Kingdom Manchester University NHS Foundation Trust Full time

We wish to appoint an enthusiastic and experienced PA/Medical Secretary to join our Neonatal Secretarial Team based at Saint Mary’s Hospital.

Excellent organisational skills are essential together with the ability to communicate well at all levels.

You will provide a comprehensive PA and secretarial service to the Consultant Neonatologists and Connect North West within Newborn Services across the Managed Clinical Service.

We are looking for someone to enhance our positive approach to our working environment.

You must work well within a team and be able to manage and organise secretarial workloads, prioritising and delegating work as necessary.

You will also supervise and motivate junior clerical staff including undertaking appraisals.

In return we offer a rewarding role that offers challenge but also support from your team manager with training opportunities identified and offered in order to support your ongoing development.

We look forward to hearing from you.

Liaise with all Consultant Neonatologists and Medical/Nursing Teams within Newborn Services Managed Clinic Service and to provide a full, high quality secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference.

Organise and schedule meetings and maintain up to date diaries for appointments, meetings and interviews.

Effectively monitor clinic templates liaising with clinical team and administration staff to ensure clinic numbers are manageable. Escalating to the management team when appropriate.

Liaise with internal and external departments to arrange clinical investigations/procedures.

Answer written and verbal enquiries from patient's relatives, referring enquiries to consultants when necessary.

Need to have an excellent working knowledge of Microsoft Packages, NHS systems and processes. Knowledge of the HIVE system would be desirable but not essential as training will be given.

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Diversity Matters

We’re looking forward to hearing from you

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