Pa to Head of Clinical Training/clinical

4 days ago


Appley Bridge, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

PA to the Head of Clinical Training/Clinical Administrator

Band 5

37.5 Hours per week

Permanent

GTEC offers clinical placments along with education programmes to overseas Health Professional.

Due to the expansion of GTEC we have a vacancy for an experienced PA/Administrator to join our professional and forwarding thinking team.

The team currently numbers 23, led by a senior management team. Other teams within GTEC include employment services, clinical programme administration and Clinical education.

**For further information please contact**: Rachel Leather, Clinial Projects Manager on
- 01257 256226

As PA to the Head of Clinical Training they will also undertake an effective and comprehensive range of administrative duties as Clinical Administrator to ensure the smooth running of our Medical Programmes.

The post holder will create and maintain effective working relationships at all levels, with internal and external stakeholders, including Host Trusts, Edgehill University, Health Education England and any other organisations associated with our Medical Programmes.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

Job Purpose

To support the Head of Clinical Training/Clinical Project Manager with the development and management of all Medical Programmes and in any relationships or activities the Head of Clinical Training/GTEC Senior Management may participate in across the local and wider national footprint.

To provide an effective and comprehensive range of administrative/secretarial tasks to ensure the smooth running of the responsibilities and functions expected of The Head of Clinical Training/GTEC Senior Management.

To create and maintain effective working relationships at all levels, with internal and external stakeholders, including Host Trusts, Edgehill University, Health Education England and any other organisations associated with Medical Programmes.

**Responsibilities**:

- The postholder must be able to recognise the importance of confidentiality and sensitivity of issues and at all times act using the utmost discretion.
- Assimilate, manage and communicate a wide range of information, some of which will be sensitive, complex and may involve matters relating to individual International Training Fellows or to matters of commercial confidence.
- Communicate with tact, understanding and discretion when interacting with internal and external stakeholders.
- Act as first point of contact for all communications to the Head of Clinical Training and deal with all such communications appropriately, including exchange of sensitive or contentious information.
- Respond to all queries, correspondence and telephone calls coming into the office in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the Head of Clinical Training as appropriate with any relevant supporting information.
- Act on behalf of the Head of Clinical Training, in their absence, by making rapid and accurate assessments of urgent/sensitive situations that can be addressed by appropriate colleagues within the Department in order to meet deadlines, provide solutions and avoid disruptions.
- Plan for situations, which are known; and to be able to re-prioritise work to accommodate unexpected situations and interruptions.
- Effectively manage the diary of the Head of Clinical Training; prioritising meetings/appointments, as necessary, ensuring the Head of Clinical Training has sufficient work/reflective time.
- Planning and organisation of all stakeholder meetings, conferences/events and International visits, including liaising with speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc.
- Undertake specific project work as requested by the Head of Clinical Training.
- Ensure that the Head of Clinical Training is appropriately briefed in advance of scheduled meetings/events, responsibilities will include:

- Obtaining briefings from staff within the Trust and external stakeholders, as appropriate.
- Gathering and extracting information from a range of sources.
- Rese


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