Fleet Administrator

2 weeks ago


WestonsuperMare, United Kingdom Resolve Recruitment Services Full time

**Fleet Administrator, Weston-Super-Mare**

Resolve Recruitment Services are working with an established client that holds responsibility for front-line services of Waste and Recycling. Due to growth, an exciting opening has arisen for a Fleet Administrator to join the company fleet team based in Weston-Super-Mare in order to contribute to the overall aims of the company through the efficient and compliant administration of company fleet including vehicles, plant, and equipment.

**The role**:

- Maintain asset, service and repair records through the fleet management system ensuring the timely input and confirmation of job cards, service inspections, defects, and other compliance documentation.
- Ensure accurate and up-to-date documentation is filed in the vehicle maintenance record systems, both manually and electronically through the fleet management system.
- Maintain accurate records of parts utilised/stocks, labour hours per job and other cost-related key performance indicators through the fleet management system or as otherwise instructed.
- Liaise with the Finance Administration team over invoicing, billing and payroll matters relating to the Commercial Vehicle Maintenance team.
- Order parts and materials for the Commercial Vehicle Maintenance team and maintain stock records to ensure high-use items are always available.
- Maintain/Input into driver compliance systems to assist the Fleet Manager with reporting on adherence to legislation e.g., tacho, driver hours, WTD
- Maintain/Input into vehicle compliance systems to assist the Fleet Manager with reporting on adherence to legislation e.g., overweight vehicles, tacho downloads
- To act as the first point of contact for internal and external customers of the Commercial Vehicle Maintenance facility, both face to face and via the telephone, ensuring a resolution to queries and complaints in a timely and professional manner.
- To administer the vehicle insurance claims process by uploading claim details and providing contact details and updates to claimants.
- To assist the Fleet Manager in operating a hire desk function for replacement and additional vehicles for operational services.
- Positively encourage a safe working culture and behaviours engaging colleagues in accordance with legislation and safe systems of work. Ensure that all incidents and near misses are reported immediately.
- Ensure that all Company policies and procedures and legal obligations are understood and adhered to by all members of staff.
- Develop and maintain excellent working relationships with internal/external customers.
- Ensure appropriate records and systems are maintained for the effective and compliant operation of the Company. Follow procedures and best practice to ensure audit compliance and ISO accreditations are maintained.
- To assist in the preparation of meetings, including taking and distributing minutes and notes. To run management reports from the fleet management and other systems to assist the Fleet Manager with performance monitoring.
- Maintain excellent standards of organisation and housekeeping in the office including any storage areas.
- Carry out any other such reasonable job-related tasks as the Company may require you to undertake from time to time.

**The person**:

- Clerical experience - 2+ years
- Experience in Logistics / Fleet / Workshop administration using Fleet Management Software is highly desirable
- Use of MS office software packages (excel and outlook)
- Knowledge of be-spoke databases and software systems
- Commercial vehicle and operator licencing understanding is highly desirable
- Educated to GCSE or equivalent in Maths and English
- IOSH Working Safely qualification and/or NVQ Level 4 in administrative related discipline is highly desirable
- Good organisational skills and ability to prioritise work
- Good numeracy skills
- Good verbal and written communication skills
- IT literate including Microsoft Office suite and business systems
- Demonstrate initiative and ability to work unsupervised
- Flexible working approach
- Drive and enthusiasm
- Full UK driving license is strongly preferred

**The package**:

- Competitive basic salary of up to £23,000 per annum dependant on experience
- Contributory Pension Scheme
- Free Life Insurance Policy
- Discounted Gym Membership (including all classes and unlimited pool access)
- Free on-site parking
- Free Employee Assistance Programme
- Continued Professional Development
- The opportunity to join a growing company that can offer long term career progression

For more information on this exciting and rewarding Fleet Administrator career please **APPLY BELOW.**

Key:
Fleet Administrator, Plant Administrator, Maintenance Administrator, Driver Compliance, Commercial Vehicle Maintenance, Weston-Super-Mare, BS24

IND1

**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 3 months

**Salary**: £21,000.00-£23,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Abili


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