Business Administration Apprentice

5 months ago

Warminster, United Kingdom CASA BELLA FURNITURE Full time

**About Casa Bella Furniture**

Casa Bella is a family-run business starting from a small storage workshop in Westwood Wiltshire and expanding over the last decade and a half to the 15000sqft warehouse and 2000sqft showroom that we occupy today.

Starting small was the only option for Rob and Suzanne, a young couple who had only recently moved into their first home. In the Spring of 2006 they received their first container of garden furniture from Java, Indonesia. Delivered into a 100sqft workshop space in the small village of Westwood, Wiltshire, they unloaded 200 packages of solid teak garden furniture (with the help of 3 family members). Selling solely on eBay, they utilised their own garden as their photo studio, along with local fields, laybys and parks

Casa Bella’s team has grown to 6 customer service team members, 4 warehouse staff and 2 jolly delivery drivers. We now hold over 3000 furniture products in stock at any one time, and operate two beautiful company vans, delivering across England, Scotland and Wales 6 days a week, 52 weeks a year.

**Main Duties**

**Administrative Support - Copheap Lane**:

- Assist in general office tasks, such as filing, data entry, photocopying, and handling correspondence.
- Maintain and organize office supplies, ensuring adequate stock levels.
- Monitor Warehouse consumables and order as required or when requested by Warehouse Supervisor
- Order PPE, First Aid supplies, Uniform and Equipment for all departments and ensure the correct recording documentation is kept up to date and cascaded as required.
- Be the contact person for all facilities and utilities matters such as booking in Fire and Intruder alarms maintenance, grounds maintenance, refuse collections and associated services.

**Administrative Support - Directors**
- Draft, edit, and proofread correspondence on behalf of directors.
- Prepare meeting agendas and materials.
- Create, format, and edit documents, presentations, and reports.
- Organize and maintain electronic and hard-copy filing systems.
- Conduct research and gather information as required for presentations, reports, or decision-making processes.

**Communication and Correspondence**:

- Ensure timely and accurate distribution of internal and external communications.

**Meeting and Event Support**:

- Take minutes during Operations, Marketing, Quality, Lessons Learnt and Senior Management Meetings
- Update minutes, assign actions and cascade to all stakeholders

**Data Management**:

- Assist in maintaining databases, ensuring accuracy and completeness of information.
- Support data entry and data validation processes.

**Document Handling**:

- Assist in the creation, editing, and formatting of documents and reports.
- Organize and maintain electronic and hard copy filing systems.

**Learning and Development**:

- Actively participate in training programs and workshops to enhance skills and knowledge.
- Seek opportunities for professional development within the organization.

**Team Collaboration**:

- Work collaboratively with team members and departments, providing support and assistance as needed.
- Contribute positively to the team dynamic and organizational culture.

**Process and Policy drafting**
- Using approved and guided content, draft and/or update company policies in line with company process and procedures.

**Compliance and Record-keeping**:

- Ensure compliance with organisational policies and procedures.
- Assist in maintaining accurate and up-to-date records as required.

**Problem Solving**:

- Identify issues or challenges within assigned tasks and seek guidance for resolution.
- Demonstrate a proactive approach to problem-solving.

**Health and Safety**:

- Adhere to health and safety guidelines, promoting a safe working environment.
- Report any health and safety concerns promptly.

**Professional Conduct**:

- Demonstrate professionalism and confidentiality in handling sensitive information.
- Uphold the organization's values and code of conduct.

**What Apprenticeship Training will you Receive?**

The successful applicant will complete and obtain a Level 3 Business Administration Qualification through Learning Curve Group.

You will be taught through:

- 4-6 Weekly 1-2-1 Sessions with your tutor
- 6 weekly hours of Off The Job Training
- The course is a 14 month long programme

**Next Steps**

**Requirements**:
**Desired Skills and Qualities**
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Good time management skills
- Good with Word and Excel
- Ability to multitask
- Prioritise tasks effectively

**Desired Qualifications**
- 9 - 4 (A*-C) in GCSE Maths and English
- Functional Skills can be completed as part of apprenticeship

**Eligibility Criteria**

**Benefits**

**Salary, Hours and Benefits**
- Generous annual leave entitlement

**Job Types**: Full-time, Apprenticeship

**Salary**: £12,480.00 per year

Schedule:

- Monday to Friday

Work Location: In pers

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