Estate Agent Office Co-ordinator

6 months ago

Hove, United Kingdom Hamlyn Smith Ltd Full time

**Hamlyn Smith are looking for an Office Co-Ordinator, to oversee our Hove office**. While prior industry experience is not required, strong administrative and computer skills are essential, along with a great personality.

**When will I work?**

The job will be 5 days per week. The typical work hours are 9am - 5pm, Monday-Friday, however you will also work every other Saturday, from 9am - 3pm (if you work the Saturday, you will work one less day in the week). These are the expected hours however different times may be discussed with suitable applicants.

**Where will I work?**

The role entails working in our Hove office and occasionally attending appointments, so your own car, as well as a full clean driving licence, is essential.

**What does the job involve?**

As well as being our Office Co-Ordinator, you will also be looking after our lettings portfolio. The role is therefore varied and involves a number of different factors, including:
*Overseeing the day to day running of the office, including ordering supplies, managing utility accounts, website and CRM management, drafting documents, bank reconciliation and other administrative tasks

*Answering calls, registering clients and booking appointments

*Manging social media feeds and helping with marketing

*Preparing agreements and documents for rental properties

*Assisting with managing tenancies, liaising with tenants, landlords and contractors

*Processing tenancy renewals and end of tenancies

*Occasional property viewings with prospective buyers or tenants

*Undertaking ad-hoc tasks as required

**What skills do I need?**

*Great organizational and time management skills, with an ability to multi-task

*Good understanding of general CRM software and proficiency in Microsoft Word, Excel and Office

*As you will be dealing with clients, a positive, friendly attitude, and smart, professional appearance are essential

*You must drive and have your own car

*Although no experience is needed, previous property work and knowledge of the local area are an advantage

**Why work for Hamlyn Smith?**

We offer a supportive and enjoyable work environment, opportunities for learning and growth, and involvement in a dynamic business.

In addition to your basic salary (which will be dependent on experience) you will have the opportunity to earn bonuses and mileage will be covered for any appointments out of office.

Pay: £21,000.00-£25,000.00 per year

**Benefits**:

- Company events
- Company pension

Schedule:

- Day shift

Supplemental pay types:

- Bonus scheme

Application question(s):

- Are you available on Saturdays?
- Do you have your own car? (This is essential)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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