Secretary
5 days ago
Full time Secretary position based in Glasgow City Centre
**Your new company**
Hays are delighted to be partnered exclusively with a reputable organisation recognised both regionally and nationally. They are seeking an experienced Secretary to join their team, on a permanent basis, to provide high quality administrative support and secretarialservices to a team of Partners and Project Managers. The organisation is based in Glasgow City Centre, your hours of work will be 9am - 5.30pm and this position also offers Hybrid working.
**Your new role**
As the Secretary, you will be at the heart of a business; working alongside the PA, you will prove invaluable help in supporting them with the day-to-day running of the business with administrative and secretarial work. A brilliant multi-tasker, the job roleis wide ranging. You should expect to enjoy a busy but varied day. This role will suit ambitious individuals who want to advance their careers in a dynamic change environment.
Key responsibilities:
- Arranging appointments, booking meetings and electronic diary management
- Typing and distributing Agendas / file notes / memos
- Processing Payment Directions / Valuations
- Setting up meeting rooms, if necessary
- Typing Meeting Schedules Maintain office systems, data management and filing
- Arranging travel
- Diary management
**What you'll need to succeed**
You must have proven success in a similar role within a fast paced environment. You should have excellent IT, communication and inter-personal skills, a very good telephone manner and the ability to organise and prioritise your workload using your own initiative.Diary planning, travel bookings, planning itineraries, drafting correspondence, dealing with confidential and sensitive information, and dealing with ad-hoc written and telephone queries are all part of the regular duties involved in the post.
**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
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