Personal Assistant- Stakeholder Engagement and Data

3 weeks ago

London, United Kingdom Textile Exchange Full time

Personal Assistant - UK Based Preferred

Stakeholder Engagement and Data & Tech

About Us

Textile Exchange is a global non-profit driving positive impact on climate change across the fashion and têxtile industry. It guides a growing community of brands, manufacturers, and farmers towards more purposeful production from the very start of the supply chain.

By 2030, its goal is to guide the industry to achieve a 45% reduction in greenhouse gas emissions within fiber and raw material production. Its focus is holistic and interconnected, accelerating the adoption of practices that improve the state of our water, soil health, and biodiversity too.

For real change to happen, everyone needs a clear path to positive impact. That’s why Textile Exchange believes that approachable, step-by-step instruction paired with collective action can change the system to make preferred materials and fibers an accessible default, mobilizing leaders through attainable strategies, proven solutions, and a driven community.

At Textile Exchange, materials matter. To learn more, visit TextileExchange.org.

Working at Textile Exchange

We work remotely with a team located in 20+ countries. We are a diverse group committed to harnessing the strengths of the global têxtile industry to accelerate change toward climate and other key environmental goals. We work collaboratively on important environmental issues around the world by working and interacting with farming groups, processors, brands, retailers, and environmental experts in the têxtile and fashion industries around the world. We offer an opportunity to join a cutting-edge global environmental nonprofit and to help strengthen the impact of our organization. Each Textile Exchange employee is offered a competitive compensation package with paid time off, yearly bonus, opportunities for continuing education, and more.

Job Summary

This is a fantastic opportunity to join a mission-driven organisation, working alongside a team of assistants. This role reports to our Chief of Staff and will be supporting our Director of Stakeholder Engagement (based in the UK), and our Senior Director of Data & Tech (based in Malaysia). As a Personal Assistant, you will provide a comprehensive level of organizational support. As we are a global organization, this role will best suit someone who is adaptable and open to supporting multiple directors, across different time zones.

Core Responsibilities
- Working efficiently and seamlessly to support multiple directors.
- Diary management - Prioritizing and rescheduling as necessary.
- Management of all travel arrangements - Including transport, accommodation, itineraries, and visas when required.
- Expense management - reconcile monthly corporate card charges and reimbursements as required.
- Proactively ensure adequate meeting preparation, including relevant documents and briefings.
- Record and disseminate notes and follow-up actions when required.
- Support with presentation creation, formatting, proof-reading as required.
- Know ‘who’ across the organization can provide you with critical information, and support as needed.
- Liaise with internal team members and external partners on behalf of your directors.
- Support with team meets, virtual and in-person as required.
- Work proactively to give key reminders of upcoming activities and support as required.
- Get involved with projects and provide support/research on an ad-hoc basis.
- Be resourceful and able to work autonomously across a complex organizational structure.
- Manage updates in ClickUp (Project Management Tool) and Salesforce (Customer Relationship Management System) on behalf of your directors.

Experience and Qualifications
- Previous experience as a Personal Assistant or Administrative Assistant.
- Experience working within a global organization, scheduling across multiple time zones.
- Proficient computer skills, including Microsoft Excel, PowerPoint, Word, Teams, and the ability to quickly learn new systems.
- Experience with Salesforce, or similar systems is preferred.
- A driven individual with a strong work ethic, initiative, able to hit the ground running.
- The ability to stay calm under pressure, whilst maintaining a sense of urgency and efficiency when appropriate.
- Organized with an excellent eye for detail and passion for problem solving.
- Literate, with excellent written and grammatical skills in English.
- Strong interpersonal skills, with the understanding of discretion and confidentiality.
- Willing to travel domestically for meetings and internationally for team meets when required.
- Happy to work across different time zones (within reason, it is not expected that you will work extremely long hours).

Employment Package
- Reports to: Chief of Staff
- Full Time, Permanent Position, 40 Hours a Week
- Location: Virtual/Remote
- Salary Range: £35,000-£42,000 GBP dependent on experience
- Start Date: As soon as possible

How to Apply

Please submit:

- Resume

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