Accounts Assistant

3 months ago

Redditch, United Kingdom Solotech Inc. Full time

:

- Solotech is not accepting Agency/Recruiter submissions_

The purpose of this role is to provide support to the Finance Department, ensuring that the operation delivers exceptional service to its customers, ensuring output meets the requirements of the business. The role requires the incumbent to work flexibly in a developing environment. In addition, the role may be required to assist or cover other roles within the operation, for which full training / support will be given.

Why Solotech?

To take your career to the next level As a global leader in
**live productions, systems integration and virtual technology**, our team is comprised of more than 2,000 passionate individuals.
**Our ambition?** To deliver spectacular experiences worldwide.

**Sales Ledger**
- Raising hire invoices
- Raising contract rental invoices and set up Direct Debit collection.
- Maintaining the EBay/Paypal accounts
- Export invoices onto Sage
- Process client card payments
- Enter bank receipts onto Sage and mark invoices as paid on Filemaker
- Bank reconciliations
- Chase outstanding debts. Enter chase notes and set daily tasks
- Assist with client queries
- Housekeeping of Sales Ledger
- Income Forecast
- Send client statements

**Purchase Ledger**
- Process supplier invoices
- Assist with supplier invoice queries
- Reconcile Supplier statements and request copies of missing documents
- Answer chase calls from suppliers
- Maintain payment schedule
- Set up weekly payment run
- Sent out remittances
- Housekeeping of Purchase Ledger

**Crew Payment Processing**
- Processing group crew invoices through the crew PO system adhering to crew payment procedures
- Inputting payments onto SAGE
- Producing the weekly crew payment list for authorisation

**Expenses**
- Collect all expense spreadsheets from all sites
- Bring attention to anything out of order
- Enter all receipts onto Sage

**Mileage**
- Collect all mileage spreadsheets from all sites
- Keep a record of running totals of miles in case 10K miles exceeded in a year
- Enter all mileage onto Sage
- Inform payroll where extra needs to be paid via payroll

**Credit Cards**
- Accrue both Solotech Credit cards at month end.
- Collect all spreadsheets/receipts in from all company credit card holders
- Bring attention to anything out of order
- Enter all receipts onto Sage

**Petty Cash**
- Collect spreadsheets & slips from all sites
- Enter all receipts at month end.
- Enter income onto Sage immediately upon receipt
- Reconcile with cash amounts at all sites monthly

**Telephones & Front Desk Cover**
- Provide cover to switchboard in a timely manner
- Open and distribute post accordingly
- Welcome and sign in visitors

**Your profile**:

- Educated to industry related degree level (or equivalent)
- Right to work and remain in the UK

**Essential skills / experience**:

- Good communication skills and customer service skills including telephone manner.
- Willingness and ability to learn quickly
- Competent with the use of computers and ability to use databases.
- Initiative and the ability to work unsupervised, whilst recognising when to ask questions.
- Work experience as an Accounting Assistant
- Familiarity with finance regulations
- Good math skills and the ability to spot numerical errors
- Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
- Organization skills

**Our offer to you**:

- Competitive Medical Cash Plan
- Generous holiday allowance, 25 days + bank holidays
- Employee Assistance Program: free counselling, legal support & 24.7 help line
- Opportunities for training and career advancement
- Pension plan with employer contribution
- Cycle to Work Scheme

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