Bids Assistant

2 weeks ago

Manchester, United Kingdom Connections Employment Agency Full time

***This varied role will be working closely with the Bids Co-ordinator, Practice Director, Project Managers, the Bid Team (who are based across our UK offices) and assisting the Business Support Team as required.
With our diverse portfolio of projects, we are looking for a Bid Assistant who will work within a closely knit team in order to drive projects forward from enquiry to a successful bid, and handover to the Project Team at a very high standard. We understandthis approach is essential to ensure we consistently win work and secure repeat business.
As an integral member of our Bids Team, you will support coordination and tender activities from initial expression of interest through to final submission and handover to the Project Team, supporting the Bids Co-Ordinator with the process and content.
Whilst you may not be writing the technical sections of the bids, you will ideally have had administration experience with a proven track record of quality writing. Working to a high standard while meeting company guidelines and in a timely manner.
This role exists to support the Bids Co-ordinator and Bids Team coordinate the many facets of bid co-ordination and support the smooth running of day-day operations. It encompasses four key areas of principal accountabilities and is responsible for deliveringthree key result areas.
Key Result Areas:

- Assist delivery of Bids Team project coordination, administration and support:

- Ensure management of internal process quality and delivery through provision of succinct and efficient
- Support Fire Engineering Team in the delivery of quality service through efficient and effective administrative
- Promote and support positive stakeholder relationships:

- Actively contribute towards and support a positive workplace
- Support, encourage and drive self and team professional
- Assisting Bids Co-ordinator, Bids Team, Business Support Team:

- Ensures the smooth running of the bid coordination through succinct administration and
- Assist management of internal process quality and delivery through provision of succinct and efficient administration services and

**PRINCIPAL ACCOUNTABILITIES**:
Bid Coordination
Office management & administration
Customer Service
Stakeholders communications
**POSITION REQUIREMENTS**:
Individuals must demonstrate ability to work on their own initiative.
A creative, well-organised, detail-oriented and collaborative mindset.
Strong copywriting and copy-editing skills.
Exceptional organisational skills and ability to prioritise tasks and multitask.
**Previous marketing, business development and bid coordination experience desirable but not essential.**
Previous experience of coordinating and managing tight deadlines - ability to deliver on time and will clearly communicate where tasks cannot be completed on time or to a high quality.
Excellent verbal and written command of English and demonstrates this in all communications.
Attention to detail to ensure accuracy and quality of work.
Able to remain calm and professional while juggling multiple projects, tasks, commitments and expectations (client, associate, staff and third-party contractors).
Utilising exceptional communication skills, you will confidently get things done and always anticipate what the Bids Team needs next.
Fully competent in the use of Microsoft office packages and Outlook.
Excellent computer and IT skills and experience of using databases is advantageous.
Proven track record in being able to multitask at busy times to ensure all deadlines are met.
Administration/Office Management experience is desirable but not essential.
**Previous experience, particularly within the engineering, architecture and consultancy sector is advantageous.

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