Property Management Assistant

2 weeks ago

London, United Kingdom Portland Brown Full time

**Calling all property and compliance experts**

We're in search of a dynamic individual with a knack for property maintenance and a keen eye for administration to lead our preventative maintenance programme. You'll be required to guarantee our compliance with all Health and Safety regulations and legal standards, whilst also maintaining the upkeep of our extensive portfolio of apartments.

**Responsibilities**:

- Managing all apartment certifications by ensuring all fire, electrical, lift and appliance certificates remain current and information is recorded on the CRM system as appropriate
- Ensuring that all apartments and Property Maintenance Coordinators are meeting health and safety standards and legal requirements
- Overseeing all preventative maintenance tasks which includes scheduling and completing servicing programmes to our standards
- Ensuring all reactive maintenance tasks are completed within specific timeframes
- Managing large maintenance projects with specific budgets
- Collating all necessary information when apartment damages occur, including site visits and quotes
- Building and maintaining good relationships with all landlords, managing agents, contractors and suppliers

**Requirements**:

- Previous experience in a similar position or relevant transferrable skills
- Excellent communication & people skills
- Precision and attention to detail
- Ability to work to tight deadlines
- Ability to work on own initiative and autonomously
- Strong time management, organisation, and prioritisation skills
- The ability to work within a team
- Self-motivated and hardworking with drive, ambition and enthusiasm
- Strong IT skills - literate in internet browsers and Microsoft Office - you will be trained in additional systems such as OSCAR and Sugar CRM

**Benefits**:

- 31 days holiday
- 5-night stays in Portlands London apartments
- Portland birthday perks
- Training opportunities
- Private healthcare
- Mental health support
- Critical illness cover
- Annual flu jab & eye-test
- Company socials
- Benefit enhancements each year you work at Portland
- Charity match fund

**Recruitment Process and Policy**:

- At Portland, were committed to continually working to attract, retain and develop amazing people who are respected, recognised, and celebrated for their unique qualities and identities. We embrace every individual and are proud of our workplace environment where everybody is empowered to be their authentic selves._
- If you need any adjustments to support you through the recruitment process, please let us know and we'll be sure to discuss it with you._

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