Property Accounts Purchase Ledger

4 weeks ago

Glasgow, United Kingdom Pertemps Scotland Full time

**Role: Accounts Payable Analyst
Business Function: Professional Services
Discipline: Property Management
Hours: Full Time Permanent**
**Role Purpose: _this summarises the overall purpose of the role_**
To provide effective support to the Property Management department, working closely with the property managers/ accounting team and liaising directly with our suppliers. Carrying out various administrative duties efficiently and with mínimal supervision.
This will take the form of purchase ledger end to end processing and maintenance, answering telephone calls & dealing with suppliers' enquiries, and general administration required to ensure smooth running of the purchase ledger team.
Ensure workflow is managed effectively in line with policy guidelines
**Key Role Deliverables: _Criteria/results by which success can be measured_**:

- Support activity is carried out effectively and efficiently
- Timely and accurate input of data to Property Management accounts system Qube Tramps and Yardi
- Production of Payment runs Tramps / Qube and Yardi
- Review CIS Reporting and ensure all compliance requirements are met
- Liase with internal stakeholders and build supplier relationships
- Maintain knowledge of the Firm's products, services, and processes to deliver excellent customer service

**Duties:_ day to day responsibilities_**:

- Manage Invoice Mailbox and ensure all invoices are allocated to appropriate surveyor
- PO administration - Ensure all invoices have POS
- Daily, accurate and timely processing of supplier invoices as per departments SLAS and KPIS
- Production of weekly and manual payment runs
- Ensure all queried invoices are actioned promptly, proactively deal with reminders, final reminders to avoid further action being taken
- Action Supplier reconciliations and refunds
- Manage common payments bank account and reconcile supplier refunds
- Ensure all CIS invoices are processed correctly within HMRC guidelines
- Monthly Bank Reconciliations
- Action any adhoc requests

**Experience: _the following experience is relevant to the role_**:

- Knowledge of working in an Office environment - Finance/Property Management office preferable
- PC skills - Word / Excel / Outlook / PowerPoint and experience with Qube/Tramps and Yardi preferable
- Awareness of the importance of accuracy and meeting deadlines
- Proven ability to work as part of a team
- Great Organisational skills
- Ability to perform under pressure
- Fast learner with ability to multitask

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