Patient Pathway Co-ordinator

2 weeks ago


Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

We are currently recruiting for a full time dynamic and flexible outpatient Patient Pathway Coordinator. The role is based at Colchester General Hospital, but may need to cover at other Trust sites on occasion to meet the needs of the service. The successful post holder will be working within a very demanding but rewarding environment and will need to be flexible.

You will be required to work across a 5 day working week within the opening hours of the Contact Centre which is Monday to Friday, 08:00 - 18:30 with Saturday working (optional) as and when needed to meet the service needs.

The role will consist of booking patients appointments, referral management and providing customer service to patients in an efficient and sensitive manner via telephone.

The ability to effectively & efficiently organise workload is essential. You will be required to work within Referral to Treatment (RTT) pathways, and comply with national and local waiting time outpatient targets. Knowledge of NHS computer systems would be advantageous, but you may also be familiar with other computerised booking systems.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of over 11,000 amazing colleagues providing care to 800,000 residents.

Along with supporting you to achieve your career goals we offer a generous pension scheme, 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a range of services including mental health support. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

**Main Duties and Responsibilities**:
- Check GP referral letters and register patients on Medway and CAB where necessary.
- To be aware of the 18 week RTTP Target and the Trust and patient’s responsibilities therein.
- Submit referrals for assessment and make new outpatient appointments as prioritised by the Consultants.
- Telephone patients to negotiate appointments, or print and send partial booking letters as appropriate.
- Manage all electronic referrals as Trust policy.
- To work progressively towards the implementation of Choose & Book project through direction from management team.
- To amend work processes as directed in line with changes to booking practices as instructed by management team in the implementation of Choose & Book and partial booking.
- Deal with patient telephone enquiries across a range of specialties.
- Make follow up appointments, in line with partial booking, as requested by Medical Secretaries, Wards, Clinics, Departments & other hospital sites.
- Cancel and re-arrange clinics as requested, and inform patients of such arrangements.
- Liaise with the Senior Patient Pathway Manager and Supervisors, and Nursing Staff/Medical Secretaries/Medical Records/other departments and outlying hospital sites.
- Assist in the maintenance and control of the clinics to ensure an efficient service to both the patients and the Doctors.
- Any other duties as delegated by the Patient Pathway Supervisors/ Patient Pathway Managers.
- Provide a quality reception role across all sites ensuring that all patient details are correct and clinic reconciliation is maintained in real-time.
- To work across a 6 day working week within the opening hours of the Contact Centre which is Monday to Friday, 08:00 - 18:30 with Saturday working (optional) as and when needed to meet the service needs. A shift pattern which is determined by the demands of the service. This will include a minimum of one late shift ie: 10:30 - 18:30.
- To ensure that patients are offered appropriate appointments, in line with
- Departmental protocols and guidelines, maintaining 18 week RTT rules whilst adhering to the Trust Access policy
- To deal with telephone callers politely and efficiently, either in person or by transferring to the relevant department.
- To help and support all members of the Team by having a flexible approach to both workload and working patterns.
- To maintain the quality of data on Medway
- To escalate any capacity issues to the Supervisor and record actions taken
- To maintain good relatio



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