Pre-construction Administrator

7 months ago

Chesterfield, United Kingdom HarmonyFire Full time

Since 2017, Harmony Fire has become the 72nd fastest-growing company in Europe, but we’re aiming even higher.

It is our mission to continue that growth with the knowledge that the more we grow the greater the impact we can have, this means reaching more people, increasing our social impact and providing more progression opportunities for our team.

We are passionate about making a difference and obsessed with quality. Our goal is to build a world where every resident can sleep safely at night, knowing their home is 100% compliant.

By delivering the highest-quality service, continuously championing our values and going above and beyond to succeed, we can achieve our growth mission and make the UK safer, one home at a time.

We do this, through our unique methodology;
Think - Challenging our people to create ideas that provide solutions for a safer, more affective, and risk averse business future.

Sustain - Developing partnerships built on mutual trust and understanding the needs of a client to deliver better value.

Ranked in the top 25 best service companies to work for in the UK, we now have a rewarding career opportunity for an administrator within our Pre-construction team.

**Key Requirements**:

- Provide support to the pre-construction manager to ensure all administrative tasks are dealt with effectively and efficiently.
- Assisting the pre-construction manager with creating compelling project pitch to clients and strategizing best route to win.
- Supporting in creating detailed budgeting to ensure projects can be delivered within financial targets
- Assisting with executing project delivery strategy up to commencement of the construction phase including design/scope/specification and initial project program
- Creating new clients on management system including site locations, contacts, contract details and asset registers.
- Assisting with creating and maintaining project trackers both internal and external to ensure accurate data is maintained at all times throughout a contract duration
- Assisting the pre-construction manager to ensure client forecasted revenue is maintained against anticipated contract value
- Attending meetings including preparing minutes for meetings and managing actions points and ensuring these are recorded and followed up in a timely manner.
- Assisting with arranging and scheduling of surveying of works, including booking survey visitsand liaising with surveyors, scheduling visits, preparing visit paperwork, including health and safety documentation, organizing permits to work, and sorting any special requests of the client.
- Ensuring timely quotation of works including liaising with the estimators and estimating team and raising your own quotations for small works and variations as knowledge develops.
- Help achieve effective client communication throughout the pre-construction phase
- Basic receptionist duties including greeting visitors, answering phone calls, and updating diaries.
- Identifying and mitigating risk to the business at all stages withing the pre-construction phase

**What we look for in our people**

Firstly, we embrace the value of Athletes Grit. This means having an unwavering determination and never giving up, even in the face of challenges. We encourage our team members to go the extra mile, constantly pushing themselves beyond their limits to achieve success.

Next, we believe in the value of Captains Duty. Acting like a leader and taking responsibility is crucial to our company culture. We expect all team members to demonstrate a sense of duty, keeping their promises and fulfilling their commitments.

Lastly, we foster a Fun Loving Heart. We aim to create a positive and enjoyable work environment by encouraging genuine care and good company among our employees. This translates to spreading positive energy, supporting one another, and finding joy in the work we do.

By understanding and embodying these values, you will not only contribute to our company's success but also thrive personally and professionally.

**Why work for Harmony Fire**

At Harmony Fire, we are committed to providing:

- A collaborative and supportive environment in which you can grow and develop your career
- The tools and opportunity to do work you can be proud of
- A chance to work alongside some of the best people in the industry, who always seek to share their knowledge and experience
- Bespoke Personal Development Plan for every employee
- Ongoing training, coaching and mentoring
- Spacious and modern workspaces with state of the art facilities

**Benefits**:

- Lunch, snacks and refreshments all provided, including fresh fruit and ‘Take Away Friday’
- Unlimited holiday provision
- Bonus, all Harmony Fire employees are included in a bonus scheme with the opportunity to earn up to 50% of annual salary
- Team socialising budget for all employees
- Family friendly policies including enhanced Maternity and Paternity
- Cycle to work scheme
- Reward and Recognition scheme

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