Bariatric Support Secretary

2 weeks ago

Chichester, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a Support Secretary within the Bariatric Surgical Service. This varied role provides support to the Specialty Coordinators and multi-disciplinary clinical team.

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff.

Previous secretarial/administration experience and typing skills are essential. Knowledge of the hospital environment and medical terminology are desirable.

If you think you have the qualities to fill this post then please apply.

Working hours are Monday to Friday, 08:00-16:00

**For further details/informal visits contact**:
Donna Condron or Tara Attrell, Bariatric Coordinators

To work as part of the administrative team to provide accurate and efficient clerical/secretarial support for the Bariatric Service.

Your role will involve working for a busy team supporting the Bariatric Surgery Service (surgical weight loss service) at St Richards hospital, Chichester. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants, typing letters, answering the phone, making appointments and many other duties. If you are someone who enjoys being a team player, this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the Bariatric Service.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

You will be working within the bariatric admin team which comprises of 2 bariatric co-ordinators, 1 medical secretary, 2 support secretaries and a receptionist who provide support to a clinical team of 5 consultant surgeons, 1 consultant physician, 1 bariatric fellow, 1 surgical care practitioner, 2 specialist nurses and 4 specialist dietitians. The team are based in an office within the main clinical area for the Bariatric Service, which enables good communication and working relationships with the clinical team. Although a busy office environment, it is considered an inclusive, open and friendly environment to those who visit us, with the team being supportive of each another during times of pressure. As a team we take pride in the roles we play to ensure the smooth and efficient running of the service with an emphasis on patient care. This post would be well suited to someone who enjoys being a team player.

To deal with general enquiries from patients, GP’s, other hospitals and other departments within the Trust in an appropriate and sensitive manner as efficiently as possible either in person, over the telephone or in writing.

Typing of clinic letters and other correspondence from audio dictation using Word.
Amending departmental proformas as requested by clinician / coordinator, also ensuring adequate stock levels at all times.
Make amendments to patient details on PAS as required, in line with Trust policy.
Setting up new patient and follow-up outpatient clinics, highlighting any required changes to the coordinators.
Processing of psychological reports received.
Processing of clinic outcomes, ensuring follow-up appointments are scheduled for those unable to be booked at the time of the clinic.
To use and obtain information from the Patient Administration System (PAS).

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