External Relationship and General Administration

2 weeks ago


London, United Kingdom ELP Full time

The principal purpose of the job is:

- Assist in managing external relationships, corporate image promotion and events organization.
- Deal with general administrative matters for the company within the HR & Administration Department.
- Assist in bilingual reporting drafting.

**Main Responsibilities & Accountabilities**:
**External Relationship (70%)**
- External relations management inclusive of routine communications with media, brand promotion, doing researches and drafting reports as assigned by supervisor;
- Preparation of references for banks, landlords, new employees, invitation letters etc.;
- Management of memberships and subscriptions;
- Management of the reputational risk with the intention to enhance corporate image in the market; to find solutions with guidance;
- Implement routine management of reputation risk, security risk and draft regular reports to and communicate with related departments of the Head Office and admin related systems;
- Co-ordination between London office and third parties, e.g. social media;
- Make pre-arrangement for the delegation purpose, including conference preparation, presentation of the profile of the company, accommodation, transportation and meals etc., when assigned;
- Support in preparing various reports and PowerPoint materials to be presented as assigned;
- Management of memberships and subscriptions;
- Organize client events, as and when applicable;
- Admin Internal news and its platform in the HO system;
- Other Admin related matters assigned by Co Head/Head.

**General Administration Support When needed (30%)**

Provide support for the HR & Administration Department to ensure that it operates efficiently, when needed or assigned by department Head/Co Head.
- Arrange travel and accommodation for staff business trips e.g. visas, flights and hire cars, if required;
- Arrange temporary accommodation and provide support to expats;
- Liaison with Social Committee as necessary to organize events;
- Maintaining Subsidiary and Branch organization charts;
- Provide support for visitor organization;
- Liaison for the Bank’s third party service providers e.g. travel companies, airlines, accommodation services, etc.;
- Organize all internal and external events e.g. CEO Town Hall meetings, arranging food / refreshments;
- Organize client events, as and when applicable;
- Other Admin related matters within HR & Administration Department’s responsibility scope assigned by Head and Co. Head.

**Skills Required**:

- Good writing and research skills both in English and Chinese;
- Good communication skills in English as well as in Chinese;
- Good organizational and interpersonal skills;
- General administration experience and strong attention to detail;
- Good skills in Microsoft PowerPoint, Word and Excel;
- Multi-tasking skills and able to demonstrate initiative skills and ability to prioritize tasks.

**Job Types**: Permanent, Full-time

**Salary**: £35,000.00-£50,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person



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