Eastbournian Society Events Officer

2 weeks ago

Eastbourne, United Kingdom Eastbourne College Full time

**Job Title**: Events Officer, Eastbournian Society.

**Responsible to**: The Development Director, Eastbournian Society and Development Office. The Events Officer will work closely with the Eastbourne College (incorporated) (‘EC_i_’) Development Director who has overall charge of alumni and benefactor relations for both schools in the Charity - Eastbourne College and St Andrew’s; manages communications and relationships with major donors; and has responsibility for building the Devonshire Society legacy programme, and fundraising for bursaries.

**Relates to**: Eastbournian Society incorporating:
OEs (Old Eastbournians, former pupils of Eastbourne College)

OAs (Old Androvians former pupils of St Andrew’s Prep School and

Old Aschamians former pupils of Ascham Prep, which closed in 1977)

Current and former academic and support staff

Current parents, parents of former pupils

The Eastbournian Society Committee

The school archivists

Local businesses

Relevant external sources e.g., IDPE

**Job Summary**: The Events Officer will provide the Eastbournian Society with the support to successfully deliver a diverse range of social, sporting, networking and fundraising events. Through getting to know the members of our community, their stewardship of our benefactors will be an important part of the role. The Events Officer will work closely with the Eastbournian Society team to develop relationships which span a lifetime.

**Primary responsibilities**:
ii. To support the Development Director’s work with the Old Androvian Society and Old Aschamians, working closely with parents and staff through the Friends of St Andrew’s (FOSA) Committee to develop a programme of cross-charity events.

iii. To work closely with the Development Director and Database and Communications Manager to undertake training and become familiar with the ToucanTech CRM community platform and Eastbournian Society websites. Working hard to build a mutually beneficial active online community with the existing network of members and encouraging additional members to participate. Using the platform to promote and plan events and take payments and utlising add-ons such as the app, table planner and member location maps.

iv. Working with the Development Officer, and the Eastbournian Society team to plan events that nurture and develop relationships with Devonshire Society legacy club members and other potential supporters of the Charity.

In fulfilling these responsibilities, the Events Officer needs to:
Efficiently and effectively help review, plan and implement a programme of Eastbournian Society events in the UK and overseas.

Liaise with the Database and Communications Manager in order to ensure a consistent approach in strengthening members’ affinity with the school, increasing participation and building the network.

Through running events, help promote and improve the profile of both schools within the existing alumni societies and wider community and to encourage those who are so minded to recommend the school.

Help recruit new benefactors who wish to leave a legacy to the Charity.

**Key Qualities**

They will be organised and efficient with a track record in events planning.

They will need to work as part of a team and to have a flexible, sociable, can-do attitude.

They will need to demonstrate initiative and be a self-starter who can manage their own workload and help through administrative initiatives, streamline the workload of other members of the team.

**Educational Qualifications**

Qualified to A-level standard, or similar.

GCSE grades A-C in English and Maths.

**Skills and abilities**

Excellent administrative and communication skills.

Excellent time management. Attention to detail.

Excellent IT skills; experience of using desktop publishing and image editing software (i.e., Adobe In Design, Canva, Photoshop) for invitation and programme design.

Willingness to learn and adapt to changing technologies.

Commitment to the protection of children and young people.

The successful applicant will be required to have an up-to-date knowledge of the Data Protection Act and ensure that data protection laws are adhered to at all times.

**Desirable**

Experience of alumni relations/administration in the education or charity sector.

Previous knowledge of ToucanTech or similar CRM.

**Hours**

This position is a part time role, 3 days a week all year round, or 4 days term time with a day and a half a week in the holidays. The Events Officer will be required to work some weekends and evenings to support ES events and functions. Time off in lieu will be awarded for additional hours worked. The Charity is open to flexible working.

**Salary**

Circa £15,000

**Holiday**

Full time staff are entitled to five weeks annual leave plus bank holidays to be taken during school/college holidays by agreement with your line manager. Please note that bank holidays which occur during term time may well be working days, for which t

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