HR Assistant

2 weeks ago

Exeter, United Kingdom DEVON & SOMERSET FIRE & RESCUE SERVICE Full time

**Devon and Somerset Fire and Rescue Service** is looking for an **HR Assistant** to enhance our team based at our **Service Headquarters **in **Exeter**. You'll join us on a **full time, permanent basis**. and in return you will receive a competitive salary of **£24702 - £26421 **per annum.

**Devon and Somerset Fire and Rescue Service** is the largest non-metropolitan Fire and Rescue Service in England. We provide prevention, protection, and response services across the counties of Devon and Somerset.

Our vision is that together, we will work to end preventable fire and rescue emergencies, creating a safer world for you and your family. Keeping people safe is what we do, and we owe our fantastic reputation to our highly skilled and motivated workforce.

**About the role**:
As our **HR Assistant, **you will provide a HR administration and support service ensuring that actions related to the employee life cycle are processed in a timely manner and that employee records are accurately and promptly maintained.

Find out more and apply

**Key responsibilities of the HR Assistant**:

- To be responsible for maintaining and updating essential spreadsheets, databases, and systems, in accordance with the Data Protection Act if applicable, including inputting and processing data, preparing, analysing and distributing reports and information and taking follow up action where necessary, in a timely manner.
- To support the departments goals and objectives, in accordance with DSFRS policies and procedures and participate in a team-based environment.
- To coach new and temporary members of administration staff, as required.
- To liaise with other team members within the department, other departments within the service, external agencies and other third party contacts, as and when directed, or when required.
- To provide clerical and administrative support to other members of the team, including but not exclusive of the following:

- Administration and clerical duties such as word processing correspondence and/or documents for internal and external recipients either on own initiative or as directed. Using and amending, Service wide standard letters / paragraphs and other media. Dealing with general queries through various media.
- Diary management, organising and attending meetings, preparing documents prior to meetings, representing the department and/or minute taking.
- Maintaining professional publications and/or other publications and directories.
- Photocopying documents and putting into required format.
- Answering the telephone, dealing with general enquiries, and taking messages.
- Maintenance of departmental filing and monitoring systems (hard copy and electronic).
- To undertake on own initiative and/or assist in activities or project work in support of continuous improvement for the department and Service goals and objectives.
- To perform tasks in a safe manner in accordance with Health and Safety policies and legislation.

**What we are looking for in our HR Assistant**:

- Good academic background.
- Knowledge of basic office systems and procedures.
- Proven ability to input data electronically in an efficient and accurate manner.
- Experience of working in a HR administration department
- Proven skills in communication both written and verbal (good telephone manner especially important).
- An aptitude for figure work.
- Proven ability to work to tight deadlines.
- Good planning, organisational and time management skills.
- Proven ability to work to a high degree of accuracy.

**Closing Date: 2359hrs on 30 April 2024**

You must be eligible to work in the UK.

How to apply:
We are not able to shortlist for interview from a CV so please answer the following in full, demonstrating how you meet each criteria.
- **Experience of working in a HR administration department, or CIPD Level 3 qualification.**:

- **Proven skills in communication both written and verbal.**:

- **An aptitude for figure work.**:

- **Good planning, organisational and time management skills.**:

- **Proven ability to work to a high degree of accuracy.**:

- **The ability to work efficiently and effectively both as an individual as well as a member of a busy team.**

Our values

**As a Service and as individuals**:

- **We are proud to help.**:

- **We are honest.**:

- **We are respectful.**:

- **We are working together.**

**Job Types**: Full-time, Permanent

Pay: £24,702.00-£26,421.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Work Location: Hybrid remote in Exeter

Application deadline: 30/04/2024
Reference ID: PS00668

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