Intern - Private & Iconic Collections
3 weeks ago
The Role
- To provide day-to-day support to the Private & Iconic Collections Department.- Duties include, but are not limited to, the following:
- Administrative support- Supporting the Sale Coordinators in the day to day running of the department and assisting with set daily, weekly and monthly administrative tasks.
- Answering office phones and taking messages/transferring calls.
- Arranging deliveries for the department, setting up in and outbound couriers.
- Scanning and printing duties and ensuring the printer is ready to use i.e. checking toner, paper etc.
- Maintaining stationery supplies in the department.
- Assisting in department tasks across Christie’s, working with other departments.
- Organising low value hand carries to third parties.
- Tracking competitor sales, making flash reports of results and updating market share document.
- Extended support to the Estates, Appraisals and Valuations department assisting with large data tasks using excel and proof reading.
- Managing Work Experience when they are with the department.
- Research and catalogue production- Assisting with library and archival research which sometimes involves travelling off-site in London.
- Researching past auction prices, scanning catalogue pages and conducting research in the Christie’s archive.
- Finding comparative images to use in catalogues, scanning, downloading and uploading the images and securing the copyright.
- Occasional visits to the Christie’s warehouse to see lots and support specialists in their work.
- Proof reading text, fact sheets and lot cards for upcoming sales.
- Sale view tasks- Managing the sale preparation check-list for the saleroom view setup.
- Checking in lots on a spreadsheet as it arrives in the sale room for the view, noting any condition problems and making sure keys/parts are present.
- Ensuring the saleroom view is exceptionally presented; putting up all lot cards, tying on lot tags with ribbon, checking no rubbish is left out, flowers aren’t wilted etc.
- Downloading and organising lot folders, fact sheets, taking multiple condition photos of all lots in the saleroom, formatting and uploading in the folders.
- Sale day tasks- Printing condition reports, sale room notices and preparing the saleroom for bidding.
- Running errands, answering phones and being a point of contact for the department whilst the team is bidding in the sale.- Genuine interest and knowledge in decorative arts and collections.
- Advanced Excel skills as well as Microsoft Office.
- Excellent communication, interpersonal and organisational skills.
- Takes initiative and is a proactive member of the team.
- Exceptional attention to detail with good writing skills, including excellent grammar (for proofing).
- Demonstrate a positive and can-do attitude, be proactive and have excellent attention to detail.
- The ability to understand and react to situations quickly is required.
- Close Date: 3rd September- #LI-Hybrid
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