Records Management Assistant

2 weeks ago

Reading, United Kingdom Reading Borough Council Full time

Job description

Part-time, 30 hours per week - suitable for jobshare

**Introduction**

This is a great opportunity to get involved in information management across Berkshire. We’re looking for someone to help document our holdings, respond to enquiries and ensure sensitive information is kept safely and securely.

Reading’s Records Management Unit looks after hard copy business information from public authorities across Berkshire. This includes two countywide joint arrangements: legacy records of the old Berkshire County Council, and an adoption and looked-after children’s archive that dates back to 1926.

**About the role**

The postholder will spend most of their time working with material in our storage warehouse.
- Assisting the day-to-day operation of the Records Management Unit, keeping records safe and secure, responding to enquiries and maintaining compliance with record-keeping guidance
- Checking transfers, finding and replacing hard copy records or processing destructions
- Support Reading’s information management strategy and lifecycle programme for its electronic data.
- Assist with reviewing local government records and transferring suitable items to the Royal Berkshire Archive
- Electronic records. Reading hosts its unstructured data in SharePoint and the post will assist with its review and retention.

We can offer you a warm welcome into a small but dedicated team, and the scope to make the role your own.

You’ll be part of a team that relies on each individual to play their part to the best of their ability. As well as the colleagues that you work closely with every day, you’ll also be part of Team Reading, playing your personal part in making Reading a successful and vibrant place. Our vision is to ensure that Reading realises its potential as a great place to live, work and play, and that everyone shares the benefits of this success. Our values and behaviours guide how we will achieve this:
**Work Together as one team - **work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do

**Drive Efficiency - **show initiative, be adaptable to change and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential

**Be Ambitious - **be demanding of our own performance - striving to be even better - and be prepared to engage with and challenge leaders in a constructive and positive way

**Make a Difference to Reading - **maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed

**About you**

You need to be good at working out what people want and how we can help them, good at communicating complex information and be methodical and accurate in the work you do.
- Specific formal qualifications are not required, although the postholder will need to be comfortable working with alphanumeric references, dates and written lists.

**Experience of**
- Data entry for compliance or monitoring purposes.
- Research to respond to requests for information.
- Working with data retention schedules.
- Working in an office environment and dealing with a wide range of customers.
- Health and safety in a warehouse or similar environment.

**Specific Working Requirements**
- Able to lift boxes, climb ladders and stairs.
- Able to use an elevated working platform +4m above ground level.
- Able to work alone in a warehouse environment.

**Our offer**

We offer a supportive environment to grow and develop your career with the opportunity to put your ideas across. Innovation and ambition is strongly encouraged, and you’ll get a great feel for that working in our friendly and collaborative environment.

A competitive salary alongside a range of benefits including:

- Generous holiday entitlement - 25 days holiday each year plus bank holidays - rising to 33 days after 10 years' service, with the option to buy additional leave
- A wide range of flexible working opportunities
- Local Government Pension Scheme (LGPS)
- Life Assurance - three times your annual salary (for members of the LGPS)
- On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted, and a salary sacrifice scheme to help lower the cost of your nursery fees
- Season Ticket Loan - a loan to help with the cost of your rail or bus journey, to and from work
- Lease car salary sacrifice scheme allowing you to lease a brand new, greener car for three years. The monthly fee includes insurance, servicing and road tax

**Closing Date: 2 May 2024**

**Interview Date: week commencing 20 May 2024**

Interview format: two-person panel interview, based on job description. And, although it does not form part of the interview, we are very happy to offer you a tour of the records warehouse.

Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with di

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