Personal Assistant. 12 Month Ftc

1 month ago

Manchester, United Kingdom Intrinsic Resourcing Full time

A leading financial services business based in Manchester is currently looking for an experienced PA to support a small team of Investment Managers. The role will be busy and varied and requires someone who has previous experience of working within Financial Services for a minimum of 4 years. This is a great opportunity to join a forward thinking and dynamic business. The main duties of the role will include:

- Manage relationships with key external and internal contacts
- Extensive diary management; arranging meetings, booking meeting rooms and organising catering
- Organising travel arrangements
- Collating information and preparing agendas for meetings; circulating agendas and background documentation prior & minute taking and follow up of action points taken
- Develop and maintain effective working relationships with internal and external client and investees; many of which will be high profile senior executives and non-exec directors
- Extensive liaison with internal infrastructure and investment team to support and manage team & client internal and external events
- Pro-active management of contact list via CRM System
- Support project work as required to help the investment activity (marketing, investment processes, portfolio admin etc.)
- Preparation of reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software
- Prepare and manage responses to incoming correspondence containing routine enquiries
- Manage and coordinate the set up and running of events (both internally and externally)
- General administration; e.g. photocopying, filing, postage
- Set up of virtual meetings, teleconferences etc.
- Respond to general office management queries from staff
- Screen and direct telephone calls as required
- Covering/supporting the PA as needed

**Essential skills and experience**
- Proven experience working as a PA/EA as well as experience supporting a team
- Experience supporting at Senior Executive level
- Knowledge of administrative and secretarial procedures with an advanced knowledge of MS packages
- Highly organised with excellent ability to coordinate of people and resources with a hands on and can do attitude
- Outstanding communication skills and professional, courteous manner and the ability to get the best out of people.
- Calm and measured will the confidence and ability to take of control of the smooth and efficient running of the Director’s office.
- Experience ideally gained within a corporate financial or professional services environment, corporate and or blue chip environment
- High level of attention to detail.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £32,000.00-£37,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Personal Assistant: 4 years (required)
- Financial services: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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