Administrator

3 weeks ago

Reading, United Kingdom Little Acorns Colleton Pre-school Twyford Full time

To provide clerical and financial administration support to the Pre-school. To provide support as part of the pre-school team, under the direction of the manager. To provide safe, high-quality education and care for young children which meets the individual needs of the children attending the setting.

**Main Duties**

**Organisation**

To be the face of the pre-school - welcoming visitors and liaising with existing and prospective parents.

**Administration**

Undertake typing, word-processing and other IT based tasks.

Sort and distribute mail and other deliveries.

Liaise with support services and external agencies e.g. local authorities, Department for Education.

Help maintain effective communication with parents, including through the pre-school website, social media and newsletters.

Ensure that the pre-school meets its statutory responsibilities in relation to administrative domains e.g. admissions.

Ensure that equipment and resources are managed effectively and cost-effectively in support of educational and organisational objectives.

Monitor and maintain manual and computerised records (pupil and staff), including the pre-school’s Finance System (Xero).

Ensure the completion of HEADCOUNT returns, including the investigation and resolution of errors, so that information submitted is comprehensive and accurate.

Assist with admissions and its associated administration, to ensure the pre-school maintains optimal pupil numbers.

**Finance**

Lead on financial processing, including the paying service providers and invoicing parental fees.

Liaise with suppliers where necessary, for ordering and financial queries.

Ensure that all finance procedures are carried out in line with current regulation and assist the Manager with financial returns and reports.

Create half termly budget reports and an annual projection for the following academic year.

Where appropriate, obtain comparative quotes in order to achieve best value for money.

Ensure all staff are paid accurately and on time and resolve any queries related to payroll in conjunction with our payroll company.

**General Responsibilities**

Contribute to the overall ethos, work and aims of the pre-school.

Attend and participate in relevant meetings as required.

Participate in training and other pre-school development opportunities.

Be aware of and comply with Little Acorns Pre-school policies and procedures including safeguarding and child protection, health and safety, security, confidentiality and data protection.

The post holder may be required to travel to local authority led training where necessary.

**This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the line manager. The post holder is also expected to be flexible and adaptable in their approach to fulfilling their duties.**

**Personal Specification, Qualifications, Knowledge and Experience**

Experience of working as part of a team to deliver high quality administrative and/or customer service.

Previous demonstrable experience in a pre-school or school administrative role.

Proven literacy, numeracy and communication skills, including the ability to communicate effectively with a range of stakeholders e.g. staff, committee, pupils, outside agencies and the local authority.

Ability to undertake a wide range of finance and administrative tasks.

Experience of using information systems, including computerised systems in an administrative environment and developing administrative procedures.

A good understanding of the pre-school environment and its associated challenges, including safeguarding children.

**Personal Qualities**

A strong commitment to providing high standards of customer care and customer service.

Values and embraces diversity.

Ability to work as part of a team and form good relationships with colleagues.

A clear understanding of, and a commitment to, Little Acorns’ vision and values.

Maintains strict confidentiality at all times, in all matters.

A willingness to learn and develop a new skill.

**Skills**

Ability to organise own workload, including dealing with a broad range of competing demands, prioritising tasks and keeping to deadlines.

Excellent communication skills, orally and in writing, with the ability to produce a range of written material.

Strong numerical skills.

Ability to manage the information and data requirements of the pre-school and a variety of outside agencies.

Strong ICT skills with the ability to manage ICT systems.

Ability to use initiative, be innovative in resolving issues and use good judgement when making decisions.

**Safer Recruitment**

Little Acorns (Colleton) pre-school CIO is committed to safeguarding and promoting the welfare of children and young people. It is a requirement of all staff that they share this commitment and follow the prescribed policy and procedures to continuously promote a culture of safeguar

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