Team Personal Assistant

6 months ago

London, United Kingdom Charles Russell Speechlys Full time

Location

London

Category

Contract type

Permanent - Full Time

Salary

Competitive

Working hours

Full time

**Team Personal Assistant - Director of Knowledge, the wider Knowledge team and the Director of Partner Performance**:
An opportunity for a proactive, organised and driven Personal Assistant to support the Director of Knowledge, the wider Knowledge team and the Director of Partner Performance.

Reporting to the Director of Knowledge, the Personal Assistant role is responsible for supporting both the Director of Knowledge and Director of Partner Performance, to provide full, comprehensive support in all aspects of their work, as well as supporting the wider senior leadership teams in each area, including the Knowledge Leads for each legal division.

We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a ‘firm first’ mentality.

This is a full-time role, including agile and flexible working.

**Roles and Responsibilities**
- Meeting scheduling and extensive diary management for the Director of Knowledge, the Knowledge Leads and Director of Partner Performances, including room bookings and catering logistics.
- Providing necessary documentation in a timely, efficient way for internal and external meetings including Senior Operational Lead meetings.
- Managing agendas and taking minutes of meetings chaired by the Directors or Heads of, recording meetings, where required and uploading these records, as necessary.
- Liaising with internal and external person/s for all meeting logistics and Knowledge training sessions including venue, attendance, refreshments and the distribution of materials.
- Managing travel including visas and itineraries, where applicable.
- Processing invoices, purchase orders and expense claims in a timely manner.
- Help prepare and administer relevant budgets.
- Updating policies when required.
- Answering and transferring telephone calls to the relevant person/team.
- Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate.
- Assisting with the drafting of team communications using Vuture
- General administration tasks including preparing documents, proof reading and the creation of PDF bundles.
- Assisting with ad hoc administration and providing support to major projects.
- Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward.
- Managing team social events and team training events.
- Assisting the Director of Partner Performance with Partner reviews and promotion process and Partner development
- Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

**Qualifications and Experience**
- Previous experience in a PA role to senior leadership teams is essential, ideally in a legal environment.
- Previous operational experience is desirable.
- A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.

**Person Specification**
- A proactive can-do approach and able to use initiative when required and demonstrates good judgement.
- A professional manner with excellent verbal and written communication skills
- Builds rapport quickly.
- Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines.
- Accustomed to dealing with people at all levels with tact and diplomacy.
- Flexible and dependable, will do extra hours where needed.
- Maintaining confidentiality and discretion at all times.
- Accurate typing and attention to detail.
- Excellent attention to detail, highly organised and efficient.

**Competencies**
- Working together
- Integrity and respect
- Inclusive
- Personal impact and growth
- Driving high standards
- Commercial mindset
- Client - centric
- Responsible Business

  • Personal Assistant to TV Personality

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job Title: Personal Assistant to TV PersonalityAbout the Company: SORTED Personal Management is seeking a highly organized and efficient Personal Assistant to support one of our well-known TV personalities.Salary: £35,000 - £45,000 per annum, dependent on experienceJob Description:Our client requires a super-organized and highly efficient PA to assist with...

  • Personal Assistant to the Elite

    1 week ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Personal Assistant to the EliteSalary: £80,000 - £100,000 per annum (depending on experience)We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of the principal's household staff, you will be responsible for managing the principal's personal and professional life, including scheduling appointments,...

  • Travelling Personal Assistant

    3 months ago

    London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal AssistantLocation: London (Extensive travel required)Job Type: Full-timeReports to: Chief of StaffSalary: Competitive depending on experience   Job Summary:Travelling Personal Assistant will support the principal in all personal and professional matters whilst travelling.  Reporting directly to Chief of Staff, this role...

  • Personal Assistant to Principal

    3 days ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / ButlerLocation: London, with frequent international travel requiredJob Type: Full-timeReports to: Chief of StaffSalary: £60,000 - £80,000 per annum based on experienceJob Summary:The Travelling Personal Assistant will provide high-level support to the principal in all personal and professional matters whilst...

  • Executive Assistant to TV Personality

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    At SORTED Personal Management, we are seeking an exceptional Executive Assistant to join our team and support a well-known TV personality. This is an exciting opportunity for a highly organized and efficient individual to manage a busy diary and schedule, working closely with the principal's management team.The role involves overseeing all aspects of their...

  • Personal Assistant for Busy Celebrity

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    We are seeking a skilled Personal Assistant to join our team at SORTED Personal Management and support a prominent TV personality. As a key member of our team, you will play a vital role in managing their busy lifestyle, ensuring smooth day-to-day operations, and providing exceptional support when needed.This is a fantastic opportunity for a motivated and...

  • Travelling Personal Assistant

    4 weeks ago

    London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / Travelling ButlerLocation: London (Extensive travel required)Job Type: Full-timeReports to: EA to PrincipalSalary: Competitive depending on experience   Job Summary:Travelling Personal Assistant / Travelling Butler will support the principal in all personal and professional matters whilst travelling....

  • Personal Trainer

    6 months ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Assistant for Director of Contemporary Art Gallery

    1 week ago

    Central London, United Kingdom SORTED Personal Management Full time

    About the Role:SORTED Personal Management is seeking a highly skilled Personal Assistant to support the Director of a leading contemporary art gallery in London.Key Responsibilities:Provide administrative support to the DirectorManage diaries and travel arrangementsHandle correspondence and communicationsAssist with event planning and coordinationManage...

  • Pre & Post Natal Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs inLondon; individual in style, bound by a common philosophy: to provideoutstanding fitness spaces that members feel are their own. Our people are thecreators that bring the space to life. We’re a team of motivators, inventors,and coaches; always striving to grow and evolve. It’s not just a job, it’s...

  • Personal Development Specialist

    4 days ago

    London, Greater London, United Kingdom Personal Training Full time

    Fitness is not just a job, it's a lifestyle. As a Personal Development Specialist at Third Space, you will inspire our members to achieve their fitness goals and live a healthy lifestyle. We are seeking an exceptional candidate with a minimum Level 3 REPs/CIMSPA or equivalent qualification and proven experience building a successful PT business.You will join...

  • Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs inLondon; individual in style, bound by a common philosophy: to provideoutstanding fitness spaces that members feel are their own. Our people are thecreators that bring the space to life. We’re a team of motivators, inventors,and coaches; always striving to grow and evolve. It’s not just a job, it’s...

  • Executive Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Housekeeping and Laundry Assistant

    6 months ago

    London, United Kingdom Personal Staffing Full time

    Job Title: Housekeeping and Laundry Assistant Location: London Type: Full-time, Live-out **Salary**: £40,000 - £50,000 per annum Overview: **Responsibilities**: - Cleaning and organising guest rooms to impeccable standards. - Managing laundry duties, including washing, ironing, and maintaining linen inventory. - Ensuring adequate stock levels of...

  • Team Personal Assistant

    3 weeks ago

    London, United Kingdom AXA Investment Managers Full time

    Team Personal Assistant 22 Bishopsgate, London - Hybrid Permanent At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper. As a future Team Personal...

  • Personal Fitness Instructor

    2 weeks ago

    London, Greater London, United Kingdom YOUR Personal Training UK Full time

    Enhance your career as a Personal Fitness Instructor with YOUR Personal Training UK. This exciting opportunity offers a competitive salary and the chance to build a successful personal training business.About YOUR Personal TrainingAs a leading provider of personal training services, YOUR Personal Training UK partners with over 420 gyms nationwide to deliver...

  • Personal Assistant

    6 months ago

    London, United Kingdom Ribbons & Reeves Full time

    **Personal Assistant | Lambeth** Are you an experienced Personal Assistant looking for a new challenge in the world of education? If yes, then you will be excited to hear that we are looking to recruit for an excellent partner school in Lambeth who need a Personal Assistant to Headteacher! As Personal Assistant to Headteacher your role is to diligently...

  • Team Personal Assistant

    6 months ago

    London, United Kingdom Charles Russell Speechlys Full time

    Location London Category Contract type Permanent - Full Time Salary Competitive Working hours Full Time **Team Personal Assistant - Transformation and Responsible Business**: Roles and Responsibilities - Meeting scheduling and extensive diary management, taking a proactive approach to ensure that commitments are balanced and manageable, taking into...

  • Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant to Executive Director** **Salary: £40,000 per annum** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **Personal Assistant to Executive Director **Responsibilities**: - Making high-impact decisions in a pressurised environment on behalf of the Executive...

  • Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **PERSONAL ASSISTANT** This is an exciting opportunity to join a private investment partnership as a Personal Assistant! **PERSONAL ASSISTANT ROLE**: - Undertaking diary management for a busy analyst - Arranging company calls - Arranging expert calls - Answering incoming calls and taking messages - Being responsible for organising meetings and catering...