Pa Coordinator Temporary Part-time 3 Days Per Week

3 weeks ago


London, United Kingdom Love Success Plc Full time

**PA Coordinator | Temporary Part-time | 3 days per week | £150 per day**:

- Job Reference: LZJ/PA/PTIME
- Date Posted: 23 July 2023
- Recruiter: Love Success
- Location: City of London, London
- Salary: £145 to £150 Per Day
- Sector: PA/EA/Secretary
- Job Type: Temporary
- Duration: 12 weeks
- Work Hours: Part Time

We are currently supporting a longstanding client, a not-for-profit organisation, who is proactively seeking to recruit a **temporary, part-time PA Coordinator **for a period of 12 weeks.

**Key Accountabilities**:

- Provide a comprehensive support service to the Executive Director, including the proactive management of the monthly divisional meetings and key events such as the department away day.
- Proactively follow up with the Executive Director and leadership team and others on actions activated by the Executive Director ensuring they are completed, and key weekly and monthly meetings are scheduled and organised.
- Use judgement and knowledge to answer queries and delegate actions to Executive Director's team, when necessary
- Manage the Fundraising and marketing distribution list and divisional calendar.
- Oversee the Executive Director's travel including booking trains, flights or accommodation when required.
- Play a key role in ensuring the smooth running of the directorate team and become an informed key contact in relation to all activities within the responsibilities of the Executive Director
- Develop a peer network of executive assistants, team coordinators and personal assistants to other internal Directors and key external contacts to ensure clear lines of communications
- Undertake other activities and ad-hoc or recurring organisation-wide projects as requested by the Executive Director
- To carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance with the Child Safeguarding Policy
- A commitment to Save the Children's vision, mission, values and approach

**Person Profile**:

- Working effectively with others
- Flexible and adaptable
- Delivering results
- Problem-solving and decision making
- Networking

**Essential Technical and Personal Skills**:

- Significant Coordinator or Executive Assistant experience in a corporate head office environment or NGO
- Excellent organisation and administration skills with the ability to plan and prioritise work for self and others.
- Highly level of computer literacy, confident with Word, PowerPoint, Outlook, and Excel
- Professional and calm with the ability to think quickly on your feet in an ever-changing environment - the ability to meet changing and challenging deadlines while maintaining rigorous attention to detail
- Excellent communication skills with proven ability to write and adapt style to different voices and audiences.
- Discretion and confidentiality
- Excellent time management skills. The post-holder will need to manage their own time well.
- Good analytical skills with the ability to identify key points from complex material or information.

A valid DBS is required for this role.


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