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Internal Only: Secretary

3 months ago

Yate, United Kingdom South Gloucestershire Council Full time

**How you'll make a difference**:
***

Working in a small and friendly team, you will provide a fully comprehensive administrative support service to the Legal Services Team, who deal with Legal cases and offer advice and support in Planning, Social Services, Enforcement, as well as other departments within the council. You will also support members of the public, professionals, councillors and South Gloucestershire Council officers.

This is a very varied and busy role requiring initiative and the ability to prioritise workloads when presented with conflicting demands, teamwork is key to our success and we take pride in our friendly and welcoming team.

**This post is restricted to permanent and temporary employees of South Gloucestershire Council and is being offered as a secondment opportunity for 12 months.**

**What will you be doing?**
- On a daily basis you will provide an efficient, fully comprehensive and confidential administrative support to the Legal Services team.
- In the role you will use a specialist legal case management system (Visual Files) to manage work requests received from officers and you will also process the payment of invoices using Dynamics 365.
- You will be communicating with professionals and the courts to file and serve legal documents via a dedicated portal and use specialist software to prepare, update and distribute court bundles.
- A key part of the role is managing the court diary, scheduling tasks and forward planning work requirements to meet court deadlines.
- It will be your responsibility to maintain filing for the division, paper and electronic records and indexing systems, ensuring the maintenance of adequate security, particularly of confidential and personal papers. You will also maintain computerised directories, making sure that work is saved and indexed, and back-up of work is undertaken.

**What we need from you**:
***
- We require you to have 3 passes at GCSE including English Language.
- It is essential that you have good keyboard and typing skills.
- You must have good IT skills and have a solid knowledge of Microsoft packages.
- We require you to use your own initiative and to work under pressure, whilst remaining calm and professional, maintaining confidentiality at all times.
- You must have the ability to multi-task, work to tight deadlines and have a meticulous attention to detail.
- To be successful in the role we require you to have good interpersonal and teamworking skills.

**How a career at South Gloucestershire Council is different**:
***
- We know our team work best when they have **balance in their lives,** and we offer genuine flexibility to help them achieve that work/life balance.
- We value our staff as individuals, investing in their careers and we are recognised for the quality, breadth and depth of our **training and development **offer, which helps make the greatest long-term difference in work.
- We have invested in the technology and support to enable staff to work seamlessly from home so we can ensure we are keeping **staff safe** during Covid-19. For those staff who may need to work in the office we have also ensured that our offices and hubs are COVID-19 secure; and have measures in place such as one-way systems, socially distanced workstations and hand sanitizer stations throughout our premises.

Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work, and learn here.
- We're building and shaping communities which people are proud of
- We're working with the most vulnerable in our community to help them achieve what they want in life
- We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.

**We’re making a difference, be part of it**

**Salary From**:

- £24,702

**Salary To**:

- £25,979

**Hours per week**:

- 22.2

**Vacancy type**:

- LTC

**Location**:

- Yate

**Team**:

- Democratic and Member Services

**Advertising End Date**:

- 07 May 2024