Admin Assistant

2 weeks ago

Winchester, United Kingdom Umid Full time

**Admin Assistant**

37.5 hours, 9-5 based at our new premises, West Barn in Micheldever

£27k per annum

3% pension contribution from Umid

5 weeks annual leave with bank holidays in addition

**About us**

Umid is a private multi-disciplinary mental health practice in Alresford, near Winchester. Our team consists of independent practitioners including, a Consultant Psychiatrist, various accredited Psychological Therapists, Occupational Therapists, and Mental Health Practitioners. We specialise in providing person-centred, holistic, and compassionate care to children, adolescents, and adults. Our work includes adult psychiatric assessment and treatment for common mental health difficulties, including specialist neurodevelopmental assessment such as Autism, and ADHD. In addition, we provide psychological and occupational therapy assessments and treatment across the life span and in line with evidence-based practice.

**The role**

The Practice Administrator is a full-time, office-based role, playing a key part in supporting the Umid Team under the direct supervision of the Practice Manager. The post holder will deliver an effective and competent level of patient enquiries and administrative support, consistently providing a high-quality, client-focused service. Working independently as well as part of the wider team, the post holder will demonstrate initiative and a willingness to assist others, taking responsibility for specifically allocated tasks. Following set processes, prioritising their own workload, and showing initiative are essential to fulfil the requirements of the post.

Excellent interpersonal and communication skills are crucial, along with the ability to handle highly sensitive and confidential information. As the initial point of contact in the office, the post holder must possess competent ICT skills, including word processing, outlook, electronic health records, using Xero for inputting expenses and bills, and diary management. A flexible and adaptable approach is necessary to meet demanding deadlines, along with the ability and resilience to regularly deal with a range of routine and non-routine administrative tasks to deliver an efficient and effective service.

The job description and person specification outline the tasks, responsibilities, and outcomes of the role. The post holder will carry out any other duties as may reasonably be required by their line manager. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and organisation.

The Practice Administrator is a full-time, office-based role, playing a key part in supporting the Umid Team under the direct supervision of the Practice Manager. The post holder will deliver an effective and competent level of patient enquiries and administrative support, consistently providing a high-quality, client-focused service. Working independently as well as part of the wider team, the post holder will demonstrate initiative and a willingness to assist others, taking responsibility for specifically allocated tasks. Following set processes, prioritising their own workload, and showing initiative are essential to fulfil the requirements of the post.

Excellent interpersonal and communication skills are crucial, along with the ability to handle highly sensitive and confidential information. As the initial point of contact in the office, the post holder must possess competent ICT skills, including word processing, outlook, electronic health records, using Xero for inputting expenses and bills, and diary management. A flexible and adaptable approach is necessary to meet demanding deadlines, along with the ability and resilience to regularly deal with a range of routine and non-routine administrative tasks to deliver an efficient and effective service.

**Role specific tasks and objectives**
- Act on behalf of senior staff in their absence, making rapid and accurate assessments of urgent/delicate situations that can be addressed by appropriate colleagues within the team.
- Accommodate proactive and reactive situations within planning processes.
- Ensure that secretarial, administrative, and clerical support services are provided in a timely and efficient manner, including a wide range of duties from routine to exercising personal and professional initiative.
- Manage and prioritise all incoming and outgoing correspondence, initiating responses on behalf of senior staff where appropriate.
- Support the management of electronic diaries of senior staff, organising and scheduling appointments to make the best use of colleagues' time.
- Facilitate travel and accommodation arrangements for management, assessing and making accurate judgements of the time commitments involved and exercising time management skills to minimise disruption to staff's time.
- Ensure that any goods ordered/booked (including travel and accommodation) are within budgetary constraints, reflect value

  • Admin Assistant

    1 week ago

    Winchester, Hampshire, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEAs a Bank Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support ourmanagers. You'll also meet and greet visitors, engage with residents and show...

  • Admin Assistant

    3 weeks ago

    Winchester, United Kingdom Collegiate Full time

    **About the Role**: The Admin Assistant is an essential role within the structure of the Accommodation Team, they are there to assist and work closely with the Accommodation Manager to develop and build relationships between the tenants, the parents, the staff, the universities with which they are connected to and the clients. In the absence of the manager...

  • Full-time Admin Assistant

    4 weeks ago

    Winchester, United Kingdom The Winchester Beacon, Winchester-UK Full time

    **JOB SNAPSHOT** **Admin Assistant** **JOB DESCRIPTION** **Job Title: Admin Assistant** **Location**:Winchester **Salary**:£20,200 - £23,400 **Job type**:Full time - Permanent **About us**: The Winchester Beacon (TWB) is open 365 days and nights a year providing accommodation, food, and vital support services to help break the cycle of homelessness...

  • Full-time Admin Assistant

    4 weeks ago

    Winchester, United Kingdom The Winchester Beacon Full time

    Job description Admin Assistant Overview Job title: Admin Assistant - The Winchester Beacon Reporting to the Operations Manager Location: Winchester Hours: Full time, 37.5 hours Pay: Dependent on experience, in the region of £20,200 - £21,450 Hours: Office hours are 9am-5pm. Occasionally work may also need to be undertaken outside office hours by...

  • Full-time Admin Assistant

    3 days ago

    Winchester, United Kingdom The Winchester Beacon Full time

    Job description Admin Assistant Overview Job title: Admin Assistant - The Winchester Beacon Reporting to the Operations Manager Location: Winchester Hours: Full time, 37.5 hours Pay: Dependent on experience, in the region of £20,200 - £21,450 Hours: Office hours are 9am-5pm. Occasionally work may also need to be undertaken outside office hours by...

  • Admin Officer

    6 days ago

    Winchester, United Kingdom Compton All Saints' C of E Primary School Full time

    **Job Summary**: Would you like to be part of an innovative and professional team that puts its pupils at the heart of everything they do? Do you like numbers and finance, and appreciate the importance the office team plays to the effective running of a school? A new and exciting opportunity has arisen for a friendly, efficient and reliable Admin Officer to...

  • Senior Admin Assistant Hcc607337

    3 weeks ago

    Winchester, United Kingdom HCC Full time

    **Job Details**: **Salary Range**: £21,190 - £22,215 pro rata per annum - **Work Location**: Falcon House, Winchester - **Hours per week**: 15 - **Contract Type**: Permanent (Term time Only) - **Closing Date**: 19 March 2023 - **Interview Date**: 30 and 31 March 2023**The Role**: **Are you proactive, enthusiastic and highly organised?** **Are you caring...

  • Catering Admin Assistant

    3 weeks ago

    Winchester, United Kingdom Sodexo Full time

    Job Introduction **About the role** At Sodexo we know how important our fantastic family of Administrators are - keeping our site running smoothly, and we have a fantastic opportunity for an** Catering Admin Assistant** to join our prestigious **Worthy Down Barracks.** **A few things about you** We want you to bring your can-do attitude, flexible approach...

  • Admin Lead

    2 months ago

    Winchester, United Kingdom Southern Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within Southern Health NHS Foundation Trust to appoint an inspirational and enthusiastic Administrative Lead to the Andover & Winchester Area. You will be joining a leading organisation that is both forward thinking and innovative. Southern Health is committed to improving the quality of child health services across...

  • Admin Lead

    4 weeks ago

    Winchester, United Kingdom Southern Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within Southern Health NHS Foundation Trust to appoint an inspirational and enthusiastic Administrative Lead to the Andover & Winchester Area. You will be joining a leading organisation that is both forward thinking and innovative. Southern Health is committed to improving the quality of child health services across...

  • Data Coordinator

    4 weeks ago

    Winchester, United Kingdom Kings' School Full time

    **Job title**: Data Coordinator **Salary**: Grade D £25628.00 - £28326.00 FTE _(the actual salary will be pro rata’d to the agreed working hours & weeks)_ We are looking for an organised and efficient person to join our excellent Admin team as Data Coordinator. The Data Coordinator works alongside the Data Lead at Kings’, developing, updating, and...

  • Data Coordinator

    4 weeks ago

    Winchester, United Kingdom Kings' School Full time

    **Job title**: Data Coordinator **Salary**: Grade D £25628.00 - £28326.00 FTE _(the actual salary will be pro rata’d to the agreed working hours & weeks)_ We are looking for an organised and efficient person to join our excellent Admin team as Data Coordinator. The Data Coordinator works alongside the Data Lead at Kings’, developing, updating, and...

  • Exams Coordinator

    4 weeks ago

    Winchester, United Kingdom Kings' School Full time

    **Job title**: Exams Coordinator **Salary**: Grade D £25628.00 - £28326.00 FTE _(the actual salary will be pro rata to the agreed working hours & weeks)_ We are looking for an enthusiastic and reliable person to join our excellent Admin team as Exams Coordinator from January 2024. You will work with the Exams Lead and Pupil Support Exams Coordinator,...

  • Data Coordinator

    4 weeks ago

    Winchester, United Kingdom Kings' School Full time

    **Job title**: Data Coordinator **Salary**: Grade D £25628.00 - £28326.00 FTE _(the actual salary will be pro rata’d to the agreed working hours & weeks)_ We are looking for an organised and efficient person to join our excellent Admin team as Data Coordinator. The Data Coordinator works alongside the Data Lead at Kings’, developing, updating, and...

  • Uniform Supplies Assistant/admin

    2 weeks ago

    Winchester, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Uniform Supplies Assistant/Admin** **Reference no: Hampshire P TCLRQ920716** **Pay Rate: £10.42 per hour PAYE** **This opening assignment is for 2-3 months** **Key Responsibilities**: - Provide advice and guidance on stock items and scales of issue to all roles within the Constabulary. - Review of all...

  • Inbound Customer Admin

    4 weeks ago

    Winchester, United Kingdom South West Recruitment Full time

    A modern Contact Center based in Ringwood, Hampshire is looking to recruit full time Inbound Customer Service Admins. ***Hybrid Work From Home Available following initial Training Period** The main focus of the position to assist their customers with online enquiries and purchases of **Outdoor Clothing such as Hiking Boots, Jackets and other...

  • Court Usher/Admin assistant

    3 days ago

    Winchester, United Kingdom Brook Street Full time

    Are you a recent law or criminology graduate looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Winchester County Court.Location: The Law Court, Winchester, SO23 9EL Pay...

  • Admin and HR Assistant

    7 days ago

    Winchester, United Kingdom PKM Consulting Services LTD Full time

    **Responsibilities**: - **Talent Acquisition**: assisting with the recruitment process from job adverts and screening to onboarding new team members and freelancers. - **HR Compliance**: Ensuring the Company is adhering to the latest employment laws, creating and managing recruitment and employment documentation. - **Administration**: performing a wide...

  • Admin Officer

    3 weeks ago

    Winchester, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 349627**Salary**: - £22,940- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- MOJ Grade AO**Contract type**: - Fixed term**Length of employment**: - For a period up to 12 Months**Type of role**: - Operational Delivery**Working pattern**: - Flexible...

  • Project Admin Assistant

    6 days ago

    Winchester, United Kingdom Tate Full time

    **Pro**ject Administration Assistant** Winchester £28,000pa** *** Tate Recruitment is recruiting on behalf of a leading practice specialising in Classical and Traditional architecture, and contextual urban design, with offices in Winchester and London. We are looking for a Project Administration Assistant to join their team and provide support to their...